Executive Assistant I

Employee Benefits

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

Review our Top 10 Tips for Success when Applying to State of Texas Jobs.

• Functional
  
  Title:
  
  Executive Assistant I
• Job Title:
  
  Executive Assistant I
• Agency:
  Dept of State Health Services
• Department:
  Community Health Improvement
• Posting Number: 19461
• Closing Date: 08/11/2026
• Posting Audience:
  Internal and External
• Occupational Category:
  Office and Administrative Support
• Salary Range: $3,581.33 - $4,476.83
• Pay Frequency:
  Monthly
• Salary Group: TEXAS-B-17
• Shift: Day
• Additional Shift: Days (First)
• Telework:
  Not Eligible for Telework
• Travel:
  Up to 5%
• Regular/Temporary:
  Regular
• Full Time/Part Time:
  Full time
• FLSA Exempt/Non-Exempt:
  Nonexempt
• Facility
  
  Location:
• Job Location City: AUSTIN
• Job Location Address: 1100 W 49TH ST (RDM)
• Other Locations:
• MOS Codes: ,,P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN,YN

Under the supervision of the Director of Data Analytics & Special Projects (DASP) within the Community Health Improvement (CHI) Division, coordinates and provides high-level administrative support and technical assistance that requires internal and external coordination for the CHI Division Office and the DASP Section. In coordination with the Associate Deputy Commissioner (ADC) and the DASP director, responds to requests for information from the Deputy Commissioner for CHI.

Evaluates requests and inquiries to determine which are priority matters and alerts the ADC and DASP director accordingly. Assists with reviewing, coordinating, and tracking assignments and inquiries for the CHI Division Office. Compiles and submits Open Records and Public Information Act requests within the allotted time frame to the Division Office. Monitors shared inboxes and routes items to Division Office staff appropriately.

Produce reports as requested for the Division Office and DASP. Schedules, coordinates, and prioritizes internal and external appointments and meetings. Monitors the ADC and DASP Director’s email and calendars and identifies potential scheduling conflicts. Orders office supplies, creates and completes requisitions, and processes invoice approvals. Provides assistance and support to staff to complete travel authorizations and travel requests. Works with the Division Staff Services Officer to assist in coordinating interviews and onboarding for DASP staff.

Coordinates travel arrangements and purchasing as needed. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment. To perform these job duties, this position may require working additional hours as needed to meet defined deadlines and support the agency’s mission-critical reporting requirements.

• (35%) Supports Division Office administrative operations. In coordination with the ADC and DASP Director, responds to requests for information from the Deputy Commissioner for CHI. Evaluates requests and inquiries to determine which are priority matters and alerts the ADC and Director accordingly. Assists, reviews, coordinates, and tracks assignments and inquiries for the CHI Division Office. Compiles and submits Open Records and Public Information Act Request requests within the allotted timeframe.
  
  Prepares correspondence, forms, meeting agendas, and organizational charts using Microsoft Word, Excel, Outlook, and SharePoint. Proofs all correspondence for accuracy before routing for the Deputy Commissioner and Director's signature/approval. Maintains official copies of correspondence. Provides technical guidance and advice on administrative policies, procedures, standards, and other matters to Division Office staff. Interacts via telephone and email with staff of other state, local, and federal agencies.
  
  Receives, analyzes, distributes, and takes appropriate action on incoming mail and telephone calls on behalf of the Director and Division Office.
• (25%) Provides high-level administrative assistance and support to Director and other staff within the Division office and DASP. Schedules, coordinates, and prioritizes internal and external appointments and meetings for DASP and division staff. Coordinates assigned meetings and conference calls as needed. Prepares handouts, agendas, and other materials necessary for office and division meetings and presentations. Schedules and reserves conference rooms for DASP and division staff, as needed.
  
  Develops and coordinates property management and IT requests for ODASP and division. Greets and directs visitors to the appropriate staff. Manages section email inboxes.
• (25%) Works with Division Staff Services Officer to assist in coordinating setting up interviews, on-boarding process and coordinating with Division IT liaison.…