Executive Assisstant

Executive Assisstant – NODA AI

Location: Austin, TX (Hybrid on-site, with up to 10% travel)
Clearance Requirement: U.S. Citizen with the ability to obtain a security clearance

NODA is a Veteran-owned, venture-backed technology company that is transforming how unmanned systems collaborate in complex, mission-critical environments. We are developing next-generation solutions that enable the autonomous orchestration of heterogeneous unmanned systems across air, sea, land, and space with vital applications in the defense, intelligence, and commercial sectors.

Joining NODA means working on meaningful technology that pushes the boundaries of autonomy alongside a team that thrives on innovation, rapid iteration, and collaboration.

We're expanding our Executive Support function to partner with our growing leadership team. As NODA scales, we're building a small but high-impact team who will work closely with senior leaders across the business to keep critical priorities moving, aligned, and on track. As an Executive Assistant, you will serve as a trusted partner to members of NODA's Executive Leadership Team, ensuring leaders can focus on the company's highest priorities while you drive operational excellence behind the scenes.

You'll sit at the center of cross-functional initiatives, helping coordinate communication, manage competing priorities, and keep critical work moving across the organization.
This is a highly visible role in a fast-paced, mission-driven environment that requires exceptional judgment, adaptability, discretion, and a proactive approach to supporting executive leadership. You will be responsible for keeping the train on the tracks, interfacing with both internal NODA leaders and employees, and serve as a critical point of contact for customers, vendors and external executives. Your ability to keep things running and deconflict requests makes you an important part of the team's success.
Successful candidates are proactive, resourceful, and thrive in dynamic environments. They anticipate needs before they arise, operate with sound judgment and discretion, communicate effectively across all levels of the organization, and consistently remove obstacles so executives can focus on advancing NODA's mission. This is an Executive Assistant position where your mastery of calendar management becomes the linchpin of the daily operations!

If you are an Executive Assistant that thrives in the satisfaction of making it all work, and is a master at time Tetris, then you will be a perfect fit for this role.

• Manage complex executive calendars, balancing competing priorities and exercising sound judgment to maximize leadership effectiveness.

• Coordinate and schedule meetings, ensuring executives are well prepared with agendas, briefing materials, and relevant documentation.

• Coordinate intricate domestic and international travel, including flights, hotels, ground transportation, itineraries, and contingency planning.

• Prepare, edit, and manage executive correspondence, presentations, reports, communications, and other business documents.

• Serve as a trusted liaison between executives, employees, customers, investors, partners, and other external stakeholders.

• Support Board of Directors meetings, executive leadership meetings, investor updates, customer engagements, and other high-profile events.

• Track action items, follow-ups, and key deliverables across multiple stakeholders to ensure priorities continue moving forward.

• Anticipate executive needs, proactively identify potential conflicts or risks, and resolve issues before they impact business priorities.

• Handle highly confidential and sensitive information with the highest level of professionalism, discretion, and sound judgment.

• Provide on-site executive support during major company events, customer meetings, trade shows, and industry conferences, including occasional travel as required.

• Serve as the primary point of contact for office operations and facilities.

• Oversee office inventory, vendor coordination, ordering supplies, and ensuring the availability of office resources.

• Process and reconcile select employee travel reimbursements in accordance with company policy.

• Assist with special projects, company events, executive initiatives, and other strategic priorities as needed.

• 5+ years of experience as an Executive Assistant or in a similar executive support role, with demonstrated experience supporting senior executives in a startup, technology, defense, aerospace, or high-growth environment

• Must qualify as a U.S. Person as defined by applicable U.S. export control laws and regulations, including ITAR and EAR

• Experience managing complex executive calendars, travel, meetings, and competing priorities with minimal direction

• Experience preparing executive-level presentations, reports, correspondence, and business documents

• Experience coordinating executive meetings, including agendas, briefing materials, action items, and…