Administrative Associate for the Dean's Office, School of Law

Administrative Associate for the Dean's Office, School of Law

Provide high-level administrative support to the School of Law's Dean's office, including the dean and executive staff.

Act as initial contact person in the Dean's Office by opening and closing the office suite each day, greeting guests, answering questions, and directing incoming calls, messages, and emails. Manage pick-up, delivery, routing, and logging of incoming and outgoing mail for the dean and dean's office staff. Manage office inventory and ordering of supplies. Prepare correspondence and other documents, scan or photocopy materials, assist with filing of materials and maintaining file system (both physical and electronic).

Maintain compliance with University records retention policy. Assist with parking validation and quiet room usage. Report building maintenance and security issues to facilities team. Assist with VIP guests of the dean's office. Process travel expenses and reimbursements as needed.

Serve as backup to the Executive Assistant to the Dean. Assist with the dean's schedule by identifying, prioritizing, and directing actions necessary to optimize the dean's time and act on time-sensitive needs. Schedule appointments, events, and meetings. Assist with and executive meeting and event planning as assigned by the dean, executive assistant to the dean, and other dean's office executives. Choose dates, send calendar invitations and reminders, and coordinate logistics (venue, catering, etc.).

Direct workflow by prioritizing upcoming projects and planning ahead to meet deadlines. Contribute to or manage special projects as needed by the dean and dean's office staff.

Other related responsibilities and functions as assigned.

High school diploma or GED with at least five years of clerical experience or a bachelor's degree with at least 1 year of experience.

Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to learn new software systems.

Excellent written and verbal communication skills.

Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and adapt to changing needs.

Demonstrated attention to detail and accuracy in completing work.

Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.

Strong customer service and interpersonal skills with the ability to interact professionally with faculty, staff, students, alumni, and external constituents.

Ability to work independently while also collaborating effectively as part of a team.

Demonstrated promptness, professionalism, and dependability.

$50,000 + depending on qualifications.

Standard office environment

Repetitive use of a keyboard or computer

This position is designated as an on-campus position and requires regular, in-person attendance at The University of Texas at Austin.

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest