Administrative Associate, Recruitment & Admissions

## Administrative Associate, Recruitment & Admissions Apply locations:
UT MAIN CAMPUS time type:
Full time posted on:
Posted Todayjob requisition :
R
** Job Posting

Title:

** Administrative Associate, Recruitment & Admissions**---
- **** Hiring Department:
** School of Social Work**---
- **** Position Open To:
** All Applicants**---
- **** Weekly Scheduled

Hours:

** 40**---
- **** FLSA Status:
** Non-Exempt from FLSA**---
- **** Earliest

Start Date:

** Immediately**---
- **** Position Duration:
** Expected to Continue**---
- ***
* Location:

** UT MAIN CAMPUS**---
- **** Job Details:
**** General Notes
** About UT Austin:
The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 18 colleges and schools. The university is an enduring symbol of the spirit of Texas, driving economic and social progress while serving the city, state, nation and world as a leading center of knowledge and creativity. Our work is inspired by the bold spirit of Texas and our commitment to its people.

About UT Social Work:
For more than 75 years, the School of Social Work at The University of Texas at Austin has led Texas in developing leaders and changemakers committed to advancing society through innovative teaching, impactful scholarship and compassionate service.

Learn more about UT Austin’s mission and values, leadership and strategic plan.

Benefits package:
* 100% employer-paid basic medical coverage
* Retirement contributions
* Paid vacation and sick time
* Paid holidays
* For more Total Rewards This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply for any role you're personally interested in and excited to drive positive change.
** Purpose
* * Provides comprehensive administrative support for recruitment and admissions activities for the School of Social Work's Director of Admissions and Director of Recruitment. Serves as a primary point of contact for prospective and admitted students, coordinates recruitment events and admissions processes, maintains recruitment and admissions records and databases and prepares reports. Works under the general supervision of the Director of Admissions and the Director of Recruitment.
** Responsibilities
* *** Admissions Support
*** Provides primary administrative support to the Director of Admissions for admissions processes for the BSW, MSSW and PhD programs.
* Supports applicants throughout the admissions process by communicating application updates, requesting missing materials, and preparing admission decision letters for distribution.
* Reviews graduate applications to verify completion of required materials and facilitates application workflow by routing files to the appropriate reviewers.
* Maintains confidentiality of applicant records and admissions data.
** Recruitment Support
*** Provides administrative support to the Director of Recruitment in support of recruitment and enrollment initiatives for the BSW, MSSW, and PhD programs.
* Provides administrative and coordination support for recruitment events, information sessions, orientations, campus visits, and other prospective student engagement activities, including coordinating schedules, securing event space, managing registrations, communicating with attendees and presenters, preparing event materials, coordinating vendors and catering, and supporting on-site event operations.
** Communications and Customer Service
*** Serves as a primary point of contact for prospective and admitted applicants, providing professional, responsive, and student-centered support via phone, email, and other communication channels.
* Responds to inquiries regarding recruitment events, admissions requirements, application procedures, deadlines, and program offerings; escalates complex or specialized questions to the appropriate staff as needed.
* Assists with the development and updating of recruitment and admissions informational materials.
* Maintains the confidentiality and security of student records and university information in accordance with institutional policies and applicable regulations.
* Contributes to a positive student experience by delivering high-quality customer service and fostering effective communication throughout the recruitment and admissions process.
** Data, Reporting, and Administrative Operations
*** Maintains recruitment and admissions databases, electronic records, and reporting systems to ensure accuracy, completeness, and data integrity across all platforms.
* Assists with the preparation and distribution of reports related to recruitment, admissions, and enrollment activities, helping to ensure data accuracy and timely access to information.
* Provides administrative support to the Director of Admissions and Director of Recruitment, including processing purchasing, travel and reimbursement requests, and assisting with other…