Construction Project Coordinator

Project Coordinator

We're hiring a Project Coordinator to provide administration and coordination support for our high-end residential construction projects. The project coordinator is assigned to projects by the Regional Principal and will work closely with Project Managers and the project team to support project administration and coordination.

As a project coordinator, your day-to-day responsibilities will include:

• Assist the PM and collaborate with the PA for AFP/invoice prep and review
• Help the PA and PM to get the Application for Payment paperwork filled out correctly for subcontractor invoices
• Assist the PM with Invoice coding and processing
• Complete Manual Check Requests when directed by the PM
• Assist the PM, and in collaboration with the PA, coordinate and manage the lien releases for interim and final vendor and subcontractor payments
• Assist the PM with monitoring the Cost to Complete report as appropriate
• Assist with project closeout, including the preparation of HOM manuals and collection of subcontractor warranties, as requested by the PM

Project Set Up & Management

• Organize and file project information in the system
• Work with the PP in maintaining the Project List
• Assist the PM and SS with project set up and site mobilization, including coordination with safety department to get all required materials on site
• Help to maintain the project Roles & Responsibilities Matrix
• Prepare and manage the various Smartsheet Logs including but not limited to Buy out Log, RFI Log, Submittal Log, Sub Insurance Log, Revision Log, Credit App Log and Project Dashboards
• Work with the DCM, to manage the administration of the Internal Project Reviews (IPR) by preparing packages for, attending, and preparing notes

Sub & Vendor Management

• Prepare and send out the Subcontractor & Vendor Welcome Packets
• Assist with collecting information for subcontractor/vendor set up with W-9 collection for submission to the PA
• Assist with collecting information for the financial review of subcontractors/vendors for submission to the PA
• Ensure sub and vendors are appropriately set up in the system to include maintenance of the sub and vendor database
• Working with the PM, enter subcontract agreements (SA's), subcontract agreement revisions (SARs), purchase order agreement (POA) or purchase order revisions (POR) as directed. Track and save copies of all executed documents in the system
• Create and maintain the Sub and Vendor related logs as subcontractors are hired for various scopes of work
• Assist the PE with tracking and distribution of RFI's and Submittals

Compliance & Insurance Management

• Work with PP to manage the Owner Contract from completion, tracking, execution, and file storage process, reviewing for compliance throughout the process
• Reviewing the SA/SAR and PO/POA process for compliance throughout the project
• Work with the PCM to update the project teams with state specific and local requirements related to working in your region
• Work with the PP and PM to ensure all Client/Owner project insurance such as Builders Risk, Project Specific, OCIP/CCIP, is secured, paid for/invoiced and policies are on file
• Work with company insurance broker (and insurance carrier) for special situations or coverage requirements
• Set-up, process and manage the certificate of insurance (COI) review, tracking and renewal process for subcontractors and vendors
• Work directly with subcontractors and vendors throughout the COI process.

To be successful as a Dowbuilt project coordinator, you'll need:

• Bachelor's degree in construction management, engineering, building science, or equivalent related professional experience
• 1 year of experience within the construction industry with contractor coordination responsibilities preferred
• In lieu of the above requirements, equivalent relevant experience will be considered
• Proficiency with MS Office 365
• Experience with web-based solutions such as Smartsheet, Share File, Slack and Asana is preferred
• Ability to read and understand plans, drawings, and specifications, preferred
• General working knowledge of Acumatica - training to be provided
• Ability to maintain the highest ethical standards in all…