Administrative Asst III

Posting 20012
-Posted
08/12/2026

- Dept of State Health Services

- Newborn Screening

- Office and Administrative Support

- Not Eligible for Telework
-a. $1 - $2999 per month

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas . If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page .

Functional

Title:

Administrative Asst III
Job Title: Administrative Asst III
Agency: Dept of State Health Services
Department: Newborn Screening
Posting Number: 20012
Closing Date: 08/26/2026
Posting Audience: Internal and External
Occupational Category: Office and Administrative Support
Salary Range: $2,953.25 - $3,580.00
Pay Frequency: Monthly
Salary Group: TEXAS-A-13
Shift: Day
Additional Shift: None
Telework: Not Eligible for Telework
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility

Location:


Job Location City: AUSTIN
Job Location Address: 1100 W 49TH ST (RDM)
Other Locations: None
MOS Codes: ,,,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS

Responsible for providing routine administrative support for assigned areas of the Newborn Screening (NBS) Unit. Distributes program information to internal and external customers verbally and in writing. Maintains NBS filing systems and spreadsheets. Helps with the preparation of reports, travel arrangements, supply inventory and ordering, scheduling and preparation for virtual and in-person meetings. Receives incoming telephone calls, faxes, e-mails. Scans and distributes documents for all areas of the Newborn Screening.

Works with internal and external vendors. Generates work orders to support copiers, faxes, computers, phones, or other equipment. Helps with on- and off-boarding of employees. Responsible following agency processes to support privacy requirements. Serves as back-up to the unit Administrative Assistant IV. Work involves supporting the work of the unit staff, keeping filing systems, giving information, and communicating with internal and external customers.

Assists the Advisory Committee position. The position requires communication skills, thoughtfulness, organizational and planning skills to carry out assignments independently. Works under general supervision of the Newborn Special Projects Manager with moderate latitude for initiative and independent judgment.

EJF 1 (20%) Provides general administrative and customer support for the Newborn Screening Unit. Creates and edits documents using

Exceland Word. Reviews documents for accuracy, grammar, formatting, and accessibility, following agency guidelines. Provides administrative support for Newborn Screening meetings, committees, and training. Receives, analyzes, distributes, and takes proper actionfor incoming mail, email, and telephone calls for the unit.

Scans documents,distributes scanned electronic documents to program staff, andentersdata from scanned documents into proper databases. Organizes, and distributes information, including educational materials, staff training materials, and policies and procedures.

EJF 2 (20%) Evaluates requests and inquiries to decide which are priority matters and alerts accordingly for unit Managers and manages Outlook and meetings for the unit managers. Keeps Manager informed of pending decisions and commitments. Compiles and enters data for charts, graphs, databases, summaries, or reports into DSHS databases. Helps in the preparation of reports. Helps with scheduling, records management, and notes.

Assists the Advisory Committee position.

EJF 3 (10%) Maintains electronic filing systems and ensures folder access according to policy and procedures.

Submits work orders and requests, giving staff appropriate access to shared folders and SharePoint.

Maintains employee information in secure folders.

Coordinates review of access to shared folders to ensure privacy standards are met.

EJF 3 (15%) Assist unit managers with general human resources work, including employee hiring and exiting processes, orientation of new employees, scheduling interviews, creating new employee files, creating, and distributing protocols and orientation packets, andsendingnew employee paperwork.

EJF 4 (15%) Coordinates assigned virtual and in-person meetings within the unit, supporting groups as needed. Records, transcribes, and distributes minutes within established time limits as directed by the Manager or designee. Helps director’s administrative assistant in maintenance of the master schedule of all meetings. Responsible for…