Inventory Assistant

Inventory Assistant

Position Title:

Inventory Assistant

This position is part of the College of Education's Information Technology Office and supports the accurate management, tracking, and reporting of instructional and administrative technology equipment across the George I. Sanchez Building (SZB), Theo Bellmont Hall (BEL), and on occasion, Gregory Gymnasium (GRE). The Inventory Assistant is responsible for assisting with the maintenance of records of devices owned by the college, such as laptops, monitors, iPads, and other technology assets.

They coordinate tagging, scanning, and physical verification of equipment, utilize university systems such as FRMS and DEFINE to update and maintain inventory records, lead the annual inventory certification process, and ensure compliance with University of Texas inventory policies. The goal of this position is to provide inventory support to departments in collaboration with IT support staff and to assist in guiding a student inventory assistant under the direction of the Service Desk Manager.

• Performs inventory-related tasks including equipment tagging, tracking, and reporting for IT assets.
• Maintains regular communication with UT Inventory, sending emails with supporting documentation and ensuring timely updates and responses related to inventory certification and compliance processes.
• Collaborates with desktop support staff and departmental representatives to maintain inventory accuracy.
• Updates records using university systems (FRMS, DEFINE).
• Participates in the annual inventory certification process in coordination with UT Inventory.
• Conducts physical audits and sight inventories across SZB and Theo Bellmont Hall (BEL).
• Communicates effectively with faculty and staff regarding inventory procedures.
• Supports the Service Desk Manager and may assist with coordination of student inventory workers.

• Bachelor's degree preferred;
  Associate's degree with relevant experience will be considered.
• Minimum of one year of experience in inventory management, asset tracking, IT support, or a related field.
• Ability to maintain accurate documentation, identify errors or discrepancies, and correct inventory records to ensure data integrity.
• Ability to manage inventory documentation, reporting, and ongoing tasks while identifying and suggesting process improvements.
• Proficient communication using Microsoft Teams, Microsoft Planner, and Microsoft Outlook for coordination, task tracking, and updates.
• Coordination skills with ITO's Desktop Support specialists and the Facilities team to support inventory operations, maintain accurate records, and access physical inventory locations.
• Ability to lift up to 50 pounds and regularly walk between buildings on campus.

• Experience in inventory management, asset tracking, administrative operations, or related fields.
• Experience tracking, tagging, scanning, and physically verifying technology assets to ensure inventory accuracy.
• Experience with FRMS (Financial Resource Management System) to track assets, update records, monitor inventory status, and support inventory certification processes.
• Experience with DEFINE (Departmental Financial Information Network) to maintain asset records, process inventory updates, review inventory data, and support reporting and compliance requirements.

$45,000

• Use of manual dexterity.
• Repetitive use of a keyboard at a workstation.
• Pushing, pulling and moving up to 50 pounds.
• Typical office environment.

• Resume/CV.
• Three work references with their contact information; at least one reference should be from a supervisor.
• Letter of interest.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However,…