House Manager & Executive Personal Assistant
Listed on 2026-09-12
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Administrative/Clerical
Office Administrator/ Coordinator
Location:
On-site (Primary Residence) Travel:
Up to 15% (Domestic & International) Position Type:
Full-Time
We are seeking an elite, highly sophisticated House Manager & Executive Personal Assistant to serve as the primary coordinator for our CEO's properties and family operations. This critical role demands an individual of uncompromising discretion, hyper-organization, and high personal accountability. Acting as the backbone of the household, you will anticipate needs before they arise, keep daily schedules running seamlessly, and maintain a 5-star standard across all residences.
If you thrive in a fast-paced, autonomous environment where white-glove service meets meticulous project management, this position is for you.
Property Upkeep:
Oversee daily operations, routine inspections, and preventative maintenance schedules for primary and secondary residences to maintain a pristine, 5-star state.
Vendor & Staff Oversight:
Act as the single point of contact for specialized contractors, domestic staff, and luxury service providers. Obtain quotes, schedule work, and ensure top-tier quality.
Domestic Readiness:
Ensure residences are fully stocked, prepared, and operational for family use, guest hosting, or travel turnover.
Document Control:
Maintain secure physical and digital systems for warranties, utility records, vendor contracts, and household operating manuals.
Cleaning & Housekeeping Coordination:
Schedule maid services (Mondays/Fridays) and manage laundry needs. Perform light daily touch-ups (dishes, wiping counters, bathroom/kitchen reset) before ending the workday.
Shopping & Errands:
Proactively handle weekly grocery shopping (Mondays/Fridays before the weekend), gift procurement, and general family errands.
Fleet & Marine Care:
Oversee detailing, routine maintenance, DMV paperwork, and servicing for an elite fleet of vehicles, boats, and jet skis, ensuring all assets are road/water-ready.
Event Planning:
Coordinate private social gatherings, weekend excursions, and holiday celebrations from concept and vendor setup to teardown.
Expense Tracking:
Manage household billings, process wire transfers, reconcile high-limit credit cards, track project budgets, and submit monthly expense reports in coordination with the CEO's corporate financial team.
Experience:
3–5 years of proven experience in Executive Assistance AND 3–5 years in Personal/Household Assistance for high-net-worth individuals or executives.
- Proficient in Microsoft Office Suite and Google Workspace.
- Driving Record:
Valid Driver's License with a clean motor vehicle record. - Travel:
Willingness to travel up to 15% as needed.
- Proactive & Intuitive:
Exceptional ability to look ahead, anticipate needs, and solve problems independently. - Ironclad Discretion:
High degree of integrity, professionalism, and confidentiality. - Fast-Paced Adaptability:
Thrives in an autonomous, evolving environment with a strong sense of urgency. - Communication:
Flawless verbal and written communication skills with consistent follow-through.
We offer a competitive compensation package alongside an extensive benefits portfolio:
- Health & Wellness Comprehensive Medical, Dental, and Vision coverage
- Health Savings Account (HSA)
- Company‑Sponsored & Supplemental Life Insurance
- Short-Term and Long-Term Disability | Accident Protection
- Pet Insurance for your furry family members
- Employee Assistance Program (EAP) for mental health and work-life balance
- Perks & Lifestyle Programs Paid Time Off: 80 hours of PTO annually (with incremental tenure…
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