Front Office Administrator

Front Office Administrator

This position is onsite and not remote. Candidates must be based in the Austin area, as relocation assistance is not provided. Only individuals authorized to work in the U.S. without sponsorship will be considered.

Job Type: Temp to Perm

Salary: $26/hour

Job Schedule:

Mon-Fri, 40 hrs/week

Job Location:

Austin, TX 78731

Pre-Employment Requirements:
Successful completion of a background check, drug screening, typing test, and any applicable assessments

Summary:

Are you a polished, organized professional who thrives in a fast-paced office environment? This is an exciting opportunity to become the face of a well-established construction company while working closely with executive leadership and key business stakeholders.

As the Front Office Administrator, you'll play a critical role in keeping daily operations running smoothly, providing exceptional customer service, supporting company events, and partnering directly with the executive team on administrative and coordination activities. This position offers valuable exposure to senior and C-suite leadership while serving as a key point of contact for employees, visitors, and vendors.

Key Responsibilities:

• Serve as the first point of contact by answering and directing incoming phone calls
• Greet employees, clients, vendors, and visitors in a professional and welcoming manner
• Manage office supply and breakroom inventory, ordering materials as needed
• Coordinate employee lunches, meetings, celebrations, and company events
• Receive, sort, scan, and distribute incoming mail and packages
• Coordinate outgoing shipments through carriers such as Fed Ex and UPS
• Manage office equipment needs, including printer, scanner, and document shredding support
• Process and organize receipts and expense documentation within Concur
• Schedule and maintain conference room calendars and meeting spaces
• Track and distribute office keys and access items
• Provide administrative support to executive leadership, including:
  Calendar management Travel coordination Hotel reservations Meeting preparation Ordering and logistics support General executive assistance
• Support special projects and additional administrative initiatives as assigned

Requirements:

Spanish fluency is highly preferred

3+ years of administrative, office coordination, front desk, or office management experience

Strong organizational skills and exceptional attention to detail

Positive, professional, and customer-service-oriented attitude

Excellent verbal and written communication skills

Ability to effectively interact with executives, employees, vendors, and customers

Strong multitasking and prioritization skills in a deadline-driven environment

Ability to work independently while contributing to a collaborative team culture

Professional judgment and discretion when handling confidential information

Willingness to take on new responsibilities and support business needs as they arise

High school diploma or equivalent preferred

Skills & Experience:

Proficiency with Microsoft Office applications, including Outlook, Word, and Excel

Experience managing calendars, scheduling, or administrative coordination

Strong time management and follow-through skills

Experience supporting multiple departments or senior leaders is a plus

Familiarity with expense reporting systems such as Concur is helpful

Benefits:

Competitive hourly compensation based on experience

Comprehensive medical, dental, and disability coverage

401(k) retirement plan

Employee benefit programs and additional company-sponsored offerings

Opportunity for long-term career growth and professional development

Direct exposure to executive leadership and cross-functional business operations