Business and Administrative Specialist

Business and Administrative Specialist

Hiring Department:
Lyndon B Johnson School of Public Affairs

Position Open To:
All Applicants

Weekly Scheduled

Hours:

20

FLSA Status:
Non-Exempt from FLSA

Earliest

Start Date:

Immediately

Position Duration:
Expected to Continue

Location:

UT MAIN CAMPUS

This is a part-time benefits eligible position at 20 hours per week. The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools. By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here. An organizational priority is to successfully make UT the world’s highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas.

Learn more about UT’s mission and values, and leadership.

The Lyndon

B. Johnson School of Public Affairs at the University of Texas at Austin is one of the nation’s premier public policy schools. As Texas’ top-ranked policy school for over five decades, the LBJ School provides unmatched opportunities for students to engage with policymakers, industry leaders and innovators in Austin and beyond. The school is committed to improving the quality of public service in the United States and abroad at all levels of governance and civic engagement.

Our goals are to prepare students and professionals for leadership positions in public service, produce interdisciplinary research to advance our understanding of complex societal problems and create solutions, promote effective public policy and management practice and foster civic engagement on issues of public concern. Committed to advancing the quality of public service, the LBJ School continues to drive education, research and civic engagement at all levels of governance.

Provide business and administrative services for the LBJ School of Public Affairs.

• Receive request tickets and route or take action as appropriate.
• Facilitate requests which may include gathering information, preparing forms, coordinating approvals, providing account information, and other tasks to ensure timely service delivery.
• Create Purchase Orders and payment vouchers.
• Process procurement requests for goods and services for assigned units.
• Receive and analyze procurement request tickets.
• Determine and execute appropriate method of procurement.
• Obtain quotes as needed.
• Follow up on incomplete purchases or undelivered items.
• Order supplies.
• Coordinate vendor set up.
• Other duties as assigned.

• High School Graduation or GED.
• Administrative experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level.
• Excellent written and verbal communication skills.
• Professional demeanor.
• Ability to work with confidential information with tact and discretion.
• Strong experience with Microsoft Office including Word, Excel and Outlook.
• Demonstrated accuracy and attention to detail, organizational abilities, and work prioritization skills.
• Demonstrated ability to work in a dynamic team environment with competing deadlines and regular interruptions.
• Ability to follow directions problem solve, make decisions, and complete tasks on time with minimal supervision.
• Customer service orientation.

* Relevant education and experience may be substituted as…