Temporary Office Manager; UTemps

Job Posting Title

Temporary Office Manager (UTemps)

UT MAIN CAMPUS

Temporary

Expected to Continue Until Nov 30, 2026

Non-Exempt from FLSA

40 hours per week

$30

• General office operations: printer/paper stock, office supplies ordering (UT Market/Today's Business Solutions).
• Custodial/HVAC/printer/tech issue coordination.
• Event & guest logistics: parking passes (chaser tickets, FDP passes, guest passes via PTS), gifting/wrapping coordination (Breed & Co., Neiman Marcus), shipping (label creation via eShipGlobal, packaging)
• Facilities/AV: daily power on/off, entrance signage, marquee, sound machines, and conference room.
• Tech vendor coordination: coffee/snack ordering and service (Parks), water cooler service, golf cart checkout.
• Finance/admin: submitting purchase/PO/contract requests and payment requests via UEE Finance Dashboard, reconciling receipts via Docu Sign, maintaining event/project folders.
• Staff support: uniform and monogram shirt ordering.
• Calendar/event intake: adding events to Outlook calendar.

• Clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level with a Bachelor’s degree.
• Or, clerical experience, including one year at either the Administrative Assistant or Administrative Associate level with a High School Diploma or GED.

• Experience initiating projects in Adobe Workfront

• Business casual attire
• Standard office environment
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation
• Lifting, pushing, pulling, or standing

• M-F, 8 am to 5 pm
• Additional hours expected to meet deadlines in a fast-paced environment and to support event work as needed.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor.

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

A criminal history background check will be required for finalist(s) under consideration for this position.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response…