Office & Operations Manager

Office & Operations Manager – NODA AI

Location:

Austin, TX (Hybrid on-site, with up to 10% travel) Clearance Requirement: U.S. Citizen with the ability to obtain a security clearance

NODA is a veteran-owned, venture-backed technology company that is transforming how unmanned systems collaborate in complex, mission-critical environments. We are developing next-generation solutions that enable the autonomous orchestration of heterogeneous unmanned systems across air, sea, land, and space with vital applications in the defense, intelligence, and commercial sectors.

Joining NODA means working on meaningful technology that pushes the boundaries of autonomy alongside a team that thrives on innovation, rapid iteration, and collaboration.

NODA is a veteran-owned, venture-backed technology company that is transforming how unmanned systems collaborate in complex, mission-critical environments. We are developing next-generation solutions that enable the autonomous orchestration of heterogeneous unmanned systems across air, sea, land, and space with vital applications in the defense, intelligence, and commercial sectors.

Our Operations team plays a critical role in ensuring NODA runs smoothly as we scale. The Office & Operations Manager sits at the intersection of workplace operations and executive support, owning the physical environment, vendor relationships, and operational infrastructure while serving as a trusted operational partner to the leadership team and the Executive Assistant.

Joining NODA means working on meaningful technology that pushes the boundaries of autonomy alongside a team that thrives on innovation, rapid iteration, and collaboration.

We are seeking an Office & Operations Manager to own NODA AI's workplace operations and serve as an operational partner to the Executive Assistant and leadership team. You will ensure the office environment is functional, well-maintained, and ready to support a fast-growing engineering and mission-focused team, while also contributing to the operational rhythm, employee experience, and cross-functional coordination that keeps the business moving.

This is not a front-desk or reception role. It is a senior operational ownership role that combines facilities management, vendor oversight, IT liaison, and executive operations support. You will work closely with the Executive Assistant, People Operations, IT, and leadership to ensure nothing falls through the cracks, the office runs at the standard the mission demands, and the team has what it needs to do its best work.

As NODA grows, this role will scale with the business and take on increasing operational scope and responsibility.

• Own the day-to-day operations and maintenance of NODA AI's Austin office, ensuring the environment is clean, functional, secure, and well-stocked at all times
• Serve as the primary point of contact for building management, coordinating on maintenance requests, building updates, access control, security systems, HVAC, and other facilities matters
• Manage all office vendor relationships including cleaning services, supplies, furniture, equipment, food and beverage, and other facilities-related providers, owning contracts, invoicing, and performance oversight
• Coordinate with IT on office infrastructure including network connectivity, hardware installation, AV systems, conference room technology, and building-related IT updates and upgrades
• Manage office access, badge systems, visitor management, and physical security protocols in coordination with IT and the security function
• Own office supply procurement and inventory management, maintaining appropriate stock levels across all office areas
• Identify and manage facilities improvement projects including space planning, furniture reconfiguration, equipment upgrades, and office expansions as the team grows
• Partner with the Executive Assistant to plan and execute employee events, team celebrations, all-hands logistics, and culture-building activities, taking ownership of logistics and vendor coordination for those programmes
• Support onboarding logistics for new hires including desk setup, equipment coordination, access provisioning, and first-day office readiness in partnership with People Operations and IT
• Manage office-related budgets, track expenses, process invoices, and provide regular reporting on facilities and vendor spend to leadership
• Develop and maintain office policies, procedures, emergency protocols, and vendor documentation to support a well-run and audit-ready workplace
• Support the Executive Assistant and leadership team on operational priorities, special projects, and cross-functional initiatives that require coordination across the business
• Serve as a reliable operational presence in the office, ensuring leadership and the broader team always have a consistent, trusted point of contact for workplace and operational needs

• 5+ years of experience in office management, facilities management,…