Senior Paralegal

About VW Vela Wood is a boutique law firm and the best at what we do - but our mission is bigger: to be the best company in Texas, by building genuine client relationships, embracing cutting-edge innovation, and creating life-enriching careers for our people. We're doing that by reimagining what professional services can look like, with proprietary technology, a people-first culture, and a fundamentally different approach to the practice of law.

At Vela Wood, we measure success by lives improved, not just revenue generated.

About the Role

We are seeking a talented and experienced Senior Paralegal to join our team in either our Dallas or Austin office. As a key member of our firm, you will play a crucial role in providing paralegal support and will thrive in our fast-paced environment.

Key Responsibilities

Entity Formations & Maintenance

• Coordinating with clients to obtain requisite formation data.
• Drafting corporate governance documents.
• Submission of SOS filings (various states), including formations, conversions, mergers and foreign registrations via online platforms, fax-filing or mail, as required by each authority.
• Obtain EINs online or via fax, as required.
• Submission and tracking of IRS filings, including 83(b) elections, 8822-B Change of Address/Change of Responsible Party, 2553 elections (where applicable).

Deal Closing Coordination

• Generate Excel investor signature trackers.
• Coordinate with clients and attorneys on requisite consent thresholds, document distribution and signature collection strategies.
• Review and edit closing documents in preparation for signature collection.
• Collect signatures via Docu Sign, using either individual envelopes or Docu Sign's "Templates" and "Bulk Send" functions for mass distribution, as needed, and using Docu Sign's "Conditional Logic" functionality for investor accreditation.
• Track requisite consent thresholds and e-file state-level Charter amendments, as needed.
• Coordinate with signers to answer questions relating to Docu Sign and investor accreditation, and to verbally confirm wire instructions.
• Generate and maintain Schedules of Purchasers on all closing documents;
• Update internal pro forma and/or client's online cap table management platform (i.e. Carta, Pulley, etc.) to reflect newly authorized shares and share issuances.
• Compile and bookmark all executed closing documents, and generate and distribute closing binders.
• Draft, file, and track Assist with Federal Reg D and State Blue Sky filings.

Document Management

• Maintain clean cloud-based file management client work spaces and folders.
• Assist attorneys with occasional cloud-based document management platform issues, including installation, configuration, and integration issues (primarily with Outlook and Litera Compare).
• Residual post-implementation of cloud-based document management platform file organization.

Document Drafting & Corporate Governance

• Word drafting and cleanup, including stripping documents, applying headings, styles, and outlines, and generating cross-references and TOCs.
• Proofreading.
• Assist with drafting company resolutions, equity awards, and other basic corporate governance documents.
• Coordinate requisite Board and Stockholder approvals with attorneys and clients, as needed.
• Update clients' online cap table management platforms (i.e. Carta, Pulley, etc.) or VW's internal cap tables to reflect changes to Board composition, issuance of options or restricted shares, exercises of options or warrants, and any other ongoing updates to client's cap table.
• Attend board meetings and draft meeting minutes.

What We're Looking For in You

• Seven plus years of experience as a paralegal working on corporate matters.
• Extensive experience in document drafting and management.
• High level of attention to detail and…