Executive Assistant to Chief Executive Officer

POSITION:
Executive Assistant to the CEO

LOCATION:

Austin, TX (Hybrid in office)

HOURS:

9:00AM-6:00PM with flexibility as needed

COMPENSATION: $150K range on base plus bonus and benefits

BACHELOR'S DEGREE:
Preferred

Our client is the CEO of a fast-growing technology startup. They are seeking a highly sophisticated, proactive, and resourceful EA to serve as a trusted partner - this is a high-impact role for someone who thrives in a dynamic, entrepreneurial environment and can operate with exceptional discretion, judgment, and attention to detail. The ideal candidate is a strategic operator who can anticipate the CEO’s needs, bring structure to a rapidly evolving organization, and ensure the CEO remains focused on the company’s highest-priority initiatives.

• Serve as a trusted partner and primary point of contact for the CEO, managing a high level of confidential and sensitive information with absolute discretion.
• Own and optimize the CEO’s complex calendar, proactively prioritizing meetings, protecting focus time, and identifying scheduling conflicts before they arise.
• Coordinate extensive domestic and international travel, including complex itineraries, accommodations, ground transportation, visas, and last-minute changes.
• Prepare the CEO for meetings by organizing agendas, briefing materials, background information, and follow-up items.
• Act as a gatekeeper and thoughtful liaison between the CEO and internal teams, investors, board members, customers, partners, and other key stakeholders.
• Manage the CEO’s meeting cadence and ensure critical follow-ups, decisions, and action items are tracked through completion.
• Assist with special projects and strategic initiatives on behalf of the CEO, often involving cross-functional stakeholders and tight deadlines.
• Develop systems and processes that improve the CEO’s effectiveness and create greater visibility across priorities.
• Monitor and organize incoming information, ensuring the CEO has the right context and information at the right time.
• Anticipate needs, solve problems independently, and operate with a high degree of ownership without requiring step-by-step direction.
• Serve as an extension of the CEO, representing their priorities, communication style, and standards throughout the organization.

• Bachelor's degree preferred, but not required.
• 7+ years of experience supporting C-suite executives, founders, CEOs, or senior leaders in a high-growth, technology, venture-backed, or similarly fast-paced environment.
• Proven experience supporting a highly demanding executive with a complex calendar and constantly shifting priorities.
• Exceptional organizational skills and an ability to manage multiple priorities without losing sight of the details.
• Strong executive presence and excellent written and verbal communication skills.
• Demonstrated ability to operate with discretion and handle highly confidential business and personal information.
• A proactive, anticipatory mindset — you naturally think several steps ahead.
• Strong business judgment and the confidence to make decisions independently.
• Ability to work effectively with investors, board members, executives, clients, and other high-level stakeholders.
• Comfortable operating in ambiguity and building structure where processes may not yet exist.
• Highly tech-savvy and comfortable learning new tools, systems, and AI-enabled technologies.
• Exceptional follow-through, responsiveness, and attention to detail.
• A calm, solutions-oriented approach in high-pressure situations.