Administrative Assistant IV

Date:
Sep 3, 2026

Location:

AUSTIN, TX

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page. Review our Top 10 Tips for Success when Applying to State of Texas Jobs.

• Functional
  
  Title:
  
  Administrative Assistant IV
• Job Title:
  
  Administrative Asst IV
• Agency:
  Dept of State Health Services
• Department:
  Hlth Emer Preparedness Respons
• Posting Number: 20919
• Closing Date: 10/03/2026
• Posting Audience:
  Internal and External
• Occupational Category:
  Office and Administrative Support
• Salary Range: $3,248.00 - $4,042.58
• Pay Frequency:
  Monthly
• Salary Group: TEXAS-A-15
• Shift: Day
• Telework:
  Eligible for Telework
• Travel:
  Up to 10%
• Regular/Temporary:
  Regular
• Full Time/Part Time:
  Full time
• FLSA Exempt/Non-Exempt:
  Nonexempt
• Facility
  
  Location:
• Job Location City: AUSTIN
• Job Location Address: 1100 W 49TH ST (RBB)
• Other Locations: ,,,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN
• YN,YNS

Provides advanced administrative support and technical assistance to the Unit Director, Program Managers, and staff in the Preparedness Management Unit. This includes the development of administrative procedures and coordination of meetings, travel, and conferences. Prepares and edits correspondence, reports, and other written documents. Develops and/or maintains files and records; conducts research and assists in compiling data and preparing reports. Provides general administrative support for the section as necessary.

Actively participates and/or serves in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. May train others. May supervise the work of others. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.

CHEPR supports DSHS' mission of providing response support to the SMOC or SOC, requires staff to report onsite within two hours, and the ability to work 12–14-hour shifts. Disaster response activations can require working in-person, 7-days a week, for as long as 2-4 weeks, or more. This position requires the ability to work extended hours including weekends and holidays during health response activation.

This position is 100% grant funded and is contingent on grant funding.

(40%) Provides administrative support to staff in the Unit. Develops and implements necessary processes and procedures. Sets up and maintains appropriate files and records. Prepares written documents needed to support the programs, including correspondence and reports. Coordinates meetings and conferences. Responds to internal and external inquiries as appropriate. Assists with travel arrangements. Collects forms related to travel and leave. Conducts research, primarily via the Internet, as directed by the Unit Director.

(40%) Provides administrative support to the Unit Director and Program Group Managers. Coordinates travel arrangements and maintains daily calendar for the Unit Director. Coordinates meetings; provides meeting notes as needed. Tracks all assignments ensuring deadlines are met. Sets up and maintains appropriate files and records. Provides administrative support to the section and assists with phone coverage as needed.

(20%) Works as a team member with unit staff to complete assignments as required. Performs other duties as assigned and required to maintain unit operations. Includes but is not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. May require an alternate shift pattern assignment and/or location.

• Knowledge of office practices and administrative procedures.
• Knowledge of State of Texas travel rules and regulations.
• Knowledge of rules/policies related to confidential records/files/information.
• Knowledge of filing systems and record retention schedules.
• Knowledge of…