Temporary Office Manager; UTemps

Job Posting Title

Temporary Office Manager (UTemps)

UTemp Pool

All Applicants

40

Non-Exempt from FLSA

Immediately

Expected to Continue Until Nov 30, 2026

UT MAIN CAMPUS

General Notes

This temporary assignment may be filled at any time. Only competitive applicants selected for further consideration will be contacted and provided with information regarding the next steps in the application process. Please do not call or email regarding this posting. The anticipated end date for this assignment is November 30, 2026.

To support the executive operations

• General office operations: printer/paper stock, office supplies ordering (UT Market/Today's Business Solutions).
• Custodial/HVAC/printer/tech issue coordination.
• Event & guest logistics: parking passes (chaser tickets, FDP passes, guest passes via PTS), gifting/wrapping coordination (Breed & Co., Neiman Marcus), shipping (label creation via eShipGlobal, packaging)
• Facilities/AV: daily power on/off, entrance signage, marquee, sound machines, and conference room.
• Tech vendor coordination: coffee/snack ordering and service (Parks), water cooler service, golf cart checkout.
• Finance/admin: submitting purchase/PO/contract requests and payment requests via UEE Finance Dashboard, reconciling receipts via Docu Sign, maintaining event/project folders.
• Staff support: uniform and monogram shirt ordering.
• Calendar/event intake: adding events to Outlook calendar.

Clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level with a Bachelor’s degree. Or, clerical experience, including one year at either the Administrative Assistant or Administrative Associate level with a High School Diploma or GED.

Experience initiating projects in Adobe Workfront

$30

• Business casual attire
• Standard office environment
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation
• Lifting, pushing, pulling, or standing

• M-F, 8 am to 5 pm
• Additional hours expected to meet deadlines in a fast-paced environment and to support event work as needed.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor

You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application.

The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Regular staff who have…