Executive Assistant to CEO​/Office Manager

Position Overview

Clear Jet is seeking an exceptional Executive Assistant to the CEO who will also serve as Office Manager. This role exists to make the CEO more effective — protecting their time, anticipating what they need before they ask, and ensuring nothing falls through the cracks — while keeping Clear Jet's headquarters running smoothly for the rest of the team.

Clear Jet is seeking an exceptional Executive Assistant to the CEO who will also serve as Office Manager. This role exists to make the CEO more effective — protecting their time, anticipating what they need before they ask, and ensuring nothing falls through the cracks — while keeping Clear Jet's headquarters running smoothly for the rest of the team.

As a fast-growing logistics company moving freight through both air and ground networks for enterprise customers, we operate at speed and with limited process. The right person is a trusted right hand: someone with sound judgment, absolute discretion, and the confidence to prioritize, push back, and represent the CEO's office to employees, board members, investors, customers, and carrier partners.

Executive support to the CEO is the priority of this role. Office management responsibilities are real and owned end-to-end, but they should never come at the expense of the CEO's needs — a successful candidate is comfortable holding both and knows how to sequence them.

• Own and actively manage the CEO's calendar, serving as gatekeeper: triage incoming requests, resolve conflicts, protect focus time, and make judgment calls on priority without needing direction on every decision.
• Manage and triage the CEO's inbox, flagging what requires attention, drafting responses on the CEO's behalf, and ensuring nothing time-sensitive goes unanswered.
• Prepare the CEO for every meeting with agendas, background briefs, prior-conversation context, and the specific decisions or asks on the table.
• Track commitments the CEO makes in meetings and follow through to closure, chasing owners across the organization when needed.
• Coordinate all CEO travel end-to-end — flights, ground transport, lodging, and detailed itineraries — and adjust in real time when plans change.
• Prepare and submit the CEO's expense reports in line with Clear Jet's expense policy.
• Act as a liaison between the CEO and the leadership team, employees, and external parties; communicate with clarity and professionalism on the CEO's behalf.
• Handle highly confidential matters — compensation, personnel issues, board materials, financing activity, and strategic plans — with complete discretion.
• Build and run lightweight systems that keep the CEO organized: priority trackers, follow-up cadences, meeting notes, and decision logs.

• Coordinate board and investor meeting logistics, including scheduling across busy external calendars, materials deadlines, distribution, and room or video setup.
• Own logistics for leadership offsites, quarterly planning sessions, and all-hands meetings, from agenda-building through follow-up action tracking.
• Support high-stakes customer and partner visits, including scheduling, briefing packets, agendas, hospitality, and on-site coordination.

• Own day-to-day operations of the Clear Jet office, including reception, mail and courier handling, shipping and receiving, and upkeep of common areas.
• Maintain inventory of office, kitchen, and breakroom supplies; place orders ahead of need while managing spend against budget.
• Serve as the primary point of contact for building management, cleaning services, IT support, and other office vendors; schedule maintenance and resolve facilities issues.
• Manage building access,…