Executive Assistant; Research​/Office Manager

Our client, an Austin, Texas-based hedge fund (startup), is looking to hire an Executive Assistant/Office Manager to support their Founders/Team and assist with office management for their growing team! The ideal candidate should be finance industry-savvy (from an administrative perspective), have a proactive / problem solving nature, and be a team player.

This role works alongside an additional EA.

COMPANY:
Hedge Fund (Startup)

LOCATION:

Texas (Downtown Austin)

HOURS:

8:00am - 5:00pm (with general flexibility after hours as needed)

OFFICE REQUIREMENTS:
This role is in-office 5 days with Liberal Summer flexibility

COMPENSATION:120k
-160k base (bonus on top, benefits offered and more)

BACHELOR'S DEGREE

REQUIRED:

Preferred

* Willing to relocate the ideal candidate from NYC to Austin!

• Scheduling:
  Manage calendars, schedule meetings, and coordinate logistics for senior leadership and investment team.
• Research management:
  Gather and organize earnings transcripts, sell-side reports, research provider reports, and create ad-hoc research packs. Create systems for tracking research resources across the firm. Help maintain a frictionless research process.
• Coordinate domestic and international travel, often complex and last-minute, including flights, hotels, cars, dinner reservations, and contingency planning (with detailed full trip itineraries).
• Meeting preparation and follow-up: draft agendas, compile attendee profiles, assemble briefing materials, track action items.
• Anticipate needs, proactively identify issues, and ensure follow-through on key initiatives. Turn "we should" into a tracked, completed initiative across the firm.
• Handle light personal logistics: appointments, reservations, gifts, quick errands as needed to provide seamless support.
• HR onboarding: set up new employees with equipment, system access, and compliance requirements.
• Create and maintain a best practices playbook documenting procedures for all administrative and operational functions.
• On-the-ground IT/technical support:
  Coordinate with IT Vendor to troubleshoot issues, procure equipment and maintain best practices
• Vendor relationships: research and vet new vendors, negotiate contracts/renewals, and ensure the firm receives high-quality service.
• Expense management: track, organize, and document firm and executive expenses; help manage invoices and accounts payable.
• Office management: stock supplies, order lunches, welcome guests, and foster a positive, energetic office culture.
• Support event planning: assist in the coordination and execution of team-building offsites/activities, client events, holiday parties and happy hours.

• 3-5+ years of experience in a fast-paced, professional environment (finance, investment, or startup experience strongly preferred)
• Based in Austin, TX (or willing to relocate).
• Tech-fluent- proficiency in Microsoft Suite, Slack, AI Tools; familiarity with project management/collaboration tools a plus.
• Exceptional organizational skills with the ability to manage competing priorities.
• Strong judgment, discretion, and professionalism when handling sensitive information.
• Flexibility for early morning, evening, or weekend support.
• Discreet and trustworthy with confidential and sensitive matters
• Verification of identity, education, prior employment, and references may be required