Executive Assistant; Dallas, TX

Austin Industries is one of the nation’s largest, most diversified U.S.

-based construction companies. With more than 8,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies:
Austin Bridge & Road, Austin Commercial and Austin Industrial.

Austin Industries has an outstanding opportunity for an Executive Assistant to the CEO at our corporate headquarters in Dallas, Texas
. The Executive Assistant to the CEO provides high-level support, fosters positive relationships with employee-owners, clients, and suppliers. This role also assists senior management departments.

• Provide high-level administrative support to the CEO as well as other senior leaders of the company.
• Support the CEO with logistics and preparation for high-level meetings (e.g., Board of Directors, Leadership Retreats, Key Managers), including compiling materials, coordinating venues, assisting with technology, and adjusting schedule as needed.
• Interface with key personnel throughout the company to maintain a congenial working relationship with employee-owners, outside clients, and suppliers.
• Open offices, prepare workstations, and review communications (emails, calls, calendars) daily to flag urgent items.
• Maintain executive calendar, schedule appointments for luncheons, meetings, etc. and screen all proposed meetings.
• Coordinate arrangements for company meetings including obtaining meeting space, notifying attendees, scheduling catering, etc.
• Conduct research to keep senior leaders of the company up to date on items pertinent to Austin Industries.
• Screen visitors and callers to avoid unnecessary burdens on the CEO’s time.
• Handle travel arrangements for the CEO. Contact travel agency, schedule flights, hotels and car rentals. Provide detailed itinerary for reference.
• Schedule the conference room for management courses; follow up to assure participant's attendance at scheduled seminars.
• Communicate regularly with executives, CFO admin, and Key Managers for PTO and Out of Office notification/planning if necessary.
• Serve as a contact/resource to provide information pertaining to various special events and employee-owner-related functions.
• Assist in the preparation of special projects, projects include power point presentations, departmental budgets, manuals, or classroom materials.

• Liaise with Operations, People Dept., Legal, and IT to support planning, initiatives, and communication.
• Maintain shared folders and manage document filing, distribution, and security.
• Oversee the boardroom and copy room to ensure proper functionality.
• Manage office supplies (letterhead, envelopes, etc.) and breakroom supplies.

• Serve as the point of contact for internal and external stakeholders, managing access to the CEO.
• Schedule and coordinate meetings, luncheons, and special events, including logistics and catering.

• Serve in an "as needed" capacity as back-up to other departments.
• Engage in ongoing professional development to stray current with business tools and practices.
• Perform other duties as assigned.

• Seeking at least five years’ comparable executive support experience
• Strong background in document control, spreadsheet creation, data visualization, desktop publishing, and presentation development.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and verbal communication skills, including grammar, spelling, and phone etiquette.
• Highly organized, efficient, and resourceful with strong attention to detail.
• Professional, upbeat, energetic, takes initiative, dependable, and takes pride in work

• H…