Records Management Program Coordinator

Date:
Sep 11, 2026

Location:

AUSTIN, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage.

Functional

Title:

Records Management Program Coordinator

Job Title: Program Specialist IV

Agency: Health & Human Services Comm

Department: Operations Support Services

Posting Number: 21373

Closing Date: 09/25/2026

Posting Audience: Internal and External

Occupational Category: Education Training and Library

Salary Range: $4,263.16 - $4,604.59

Pay Frequency: Monthly

Salary Group: TEXAS-B-20

Shift: Day

Telework:

Travel: Up to 25%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility

Location:

4601 W GUADALUPE ST, AUSTIN

MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS

The Health and Human Services Commission (HHSC) is seeking a Records Management Program Coordinator (Program Specialist IV) to support statewide records management operations for HHSC. Performs advanced (senior-level) program management specialist work involving the creation, development, coordination, implementation, monitoring, oversight, and continuous improvement of Records Management Office (RMO) programs and operations supporting Health and Human Services Commission (HHSC). Provides consultative and technical assistance to leadership, State Supported Living Centers (SSLCs), Records Coordinators, program areas, storage vendors, contractors, and stakeholders regarding records retention, records disposition, records storage, inventory management, compliance monitoring, records governance, and operational improvements.

Manages programs throughout the program lifecycle by defining goals, objectives, performance measures, controls, policies, procedures, and operational standards. Coordinates complex projects and cross-functional initiatives involving records management compliance, warehouse and storage operations, records inventories, retention schedule administration, disposition activities, and statewide SSLC support. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment. Requires statewide travel, including occasional overnight travel, to the thirteen (13) State Supported Living Centers (SSLCs), storage facilities, warehouses, and HHSC locations.

SSLC Records Management Program Coordination and Support. Serves as the primary Records Management Office liaison for the thirteen (13) State Supported Living Centers (SSLCs). Coordinates, develops, implements, monitors, and evaluates records management programs and initiatives supporting SSLC operations. Plans and conducts site visits to SSLCs to provide records management consultation, inventory reviews, compliance assessments, records retention guidance, training, and operational support.

Works collaboratively with facility leadership, Records Coordinators, program staff, Legal Services, contractors, and agency leadership to ensure compliance with records retention requirements and records management policies. Identifies program gaps, recommends improvements, develops corrective action plans, and monitors implementation of records management initiatives. Coordinates statewide records projects and serves as the primary point of contact for SSLC…