Administrative Assistant

Date:
Sep 9, 2026

Location:

AUSTIN, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage.

Functional

Title:

Administrative Assistant

Job Title: Administrative Asst III

Agency: Health & Human Services Comm

Department: Pharmacy Benefits Mgmt MMIS

Posting Number: 21255

Closing Date: 09/23/2026

Posting Audience: Internal and External

Occupational Category: Office and Administrative Support

Salary Range: $2,953.25 - $4,100.00

Pay Frequency: Monthly

Salary Group: TEXAS-A-13

Shift: Day

Additional Shift

Telework:

Travel: Up to 10%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility

Location:

Job Location City: AUSTIN

Job Location Address: 701 W 51ST ST

Other Locations:

MOS Codes: ,,,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

YN,YNS

The Administrative Assistant III reports to the Associate Commissioner for the Vendor Drug Program (VDP) with Medicaid/CHIP and performs advanced professional and technical assistance duties. Activities involve a variety of management and administrative activities and assistance, such as: planning, developing, coordinating, and monitoring administrative activities for the Vendor Drug Program; policy and procedure interpretation, performs administrative and staff support functions for VDP staff;

develops and distributes various documents and reports; makes travel arrangements, processes purchase requests and assists in budget preparation and monitoring, processes travel vouchers. Responds and/or facilitates the response to various inquiries from stakeholders; provides technical guidance and advice on administrative matters; communicates administrative policies, procedures, standards, and methods to staff. Work is performed with moderate supervision, with latitude for initiative and independent judgment.

This position provides administrative and technical assistance support to the Associate Commissioner for the Vendor Drug Program; administrative support to all staff in the Vendor Drug Program. Interprets incoming assignments and delegates to staff, on behalf of the Associate Commissioner. Monitors assignments, produces deliverables, and follows-up with staff to ensure timely completion. This position prepares notices or agendas for meetings; assists with general human resource management actions;

and performs related work as assigned. Responds to policy, process, and procedure inquiries by phone and email, utilizing knowledge of the agency and system policies and procedures. Interpret policies and procedures and make administrative support and business-related decisions regarding program assignments in collaboration with the Deputy Associate Commissioner. (30%)

This position is responsible for purchasing supplies, coordinating IT and telecom requests and services for new and existing staff; opening, sorting, and distributing incoming correspondence; submitting badge requests; providing inventory support; and daily office support functions. Develops administrative policy and procedures; assists in the planning or preparation of correspondence, reports, and presentations; composes and prepares emails, correspondence, presentations, etc. using Microsoft Suite products (e.g., Outlook, Word, Excel, PowerPoint, Visio, SharePoint, and Teams);

assists in interpreting policies and procedures and making administrative decisions as appropriate; communicates agency objectives, tasks, and decisions to staff on behalf of the Director; (20%)

Schedules air and ground travel arrangements (in-state/out-of-state), hotel reservations, and prepares itineraries for the Vendor Drug Associate Commissioner, Directors, and Drug Utilization Board members; monitors and assists in preparing budget to ensure funds available for travel and purchases; prepares and submits travel vouchers for reimbursement; orders supplies and purchases as needed; tracks and provides reports as requested on budgets, expenditures and other administrative services within…