Administrative and Data Assistant

Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date.

Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. –AR 4.0300.01

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:

• Values intellectual curiosity and innovative teaching

• Is attracted by the college’s mission to promote equitable access to educational opportunities

• Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.

• Focused on student academic achievement and postgraduate outcomes

• Welcomes difference and models respectful interaction with others

• Engages with the community both within and outside of ACC

Job Posting

Title:

Administrative and Data Assistant (Hourly)

Job Description

Summary:

Provides complex clerical and administrative support to a departmental office or program.

Job Description:

Job Description - Description of Duties and Tasks

• Perform high-volume data entry with accuracy and attention to detail, including importing and exporting data files into Raiser’s Edge NXT

• Ensure accurate, timely, and complete data collection, entry, reconciliation, and reporting for gift and constituent records as it supports the Advancement team

• Regularly review data records for accuracy, completeness, and consistency, including latest constituent data and preferences

• Assist with Board Spot and Board Committee administrative tasks and documentation as it supports the Senior Director of Advancement Services and Stewardship

• Update and maintain the Standards Manual and other policies and procedures as it supports the Advancement team

• Enter and process documentation such as forms, reports, surveys, and compliance-related paperwork

• Prepare lists and reports in support of fundraising analysis and stewardship efforts
• Support other administrative, scheduling, and clerical tasks as needed

Knowledge

• Experience with high-volume data entry and maintaining record accuracy
• Advanced knowledge and experience with spreadsheets (Excel, Sheets) including but not limited to formula creation, pivot tables, dashboards and reporting preparation
• Association of Fundraising Professionals (AFP) code of ethical conduct

Skills

• Strong attention to detail and organizational skills
• Ability to manage confidential information with discretion
• Reliable attendance and strong time management skills
• Comfortable working independently in a steady-paced office environment
• Establishing and maintaining effective working relationships
• Effectively using interpersonal and communication skills
• Effective customer-orientation when working with a multicultural population

Technology Skills

• Understanding of and experience with CRM databases (Raiser’s Edge NXT knowledge preferred)
• Ability to use features such as queries and lists to successfully pull data sets from CRM to support Foundation efforts
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Proficiency with Google Workspace (preferred)
• Use a variety of…