Project Field Administrator Swinerton Builders · Austin, TX · On-site — ago

Job Description

Summary:

To provide administrative support to project management team and to assist in administration of field office to achieve efficient and accurate project documentation.

• Able to perform all essential Project Assistant/Coordinator responsibilities
• May coordinate and/or supervise clerical/administrative staff
• May answer phones – screen/handle routine items, direct calls as appropriate
• Compose and/or edit letters, memos, reports, procedures, etc. as required
• Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, maintaining public relations
• Attend and document project meetings (write minutes)
• Set up and maintain project filing system
• Distribute documents to subcontractors, maintain document logs
• Update drawings and post changes
• Prepare and maintain RFI logs on CMiC system
• Transmit and distribute submittals
• Prepare and maintain submittal logs
• Prepare and maintain expediting log
• Perform expediting functions
• Input quantities in labor cost reports on CMiC
• Cost code and/or verify correct codes on time sheets
• Prepare and document extra work orders
• Maintain reference log and associated documents on CMiC
• Review and assemble change order submittals and quantity surveys
• Maintain progress photo album
• Assist in compiling billings, lien releases and certified payrolls, as applicable
• Compile contract close-out documents and as-builts
• Document punch-list work
• Create Owners’ forms as required for reporting purposes
• Coordinate paper flow from field to Division Office
• Complete other responsibilities as assigned

• 4-year business or technical degree plus minimum 3 years administrative experience, or equivalent combination of education and experience, including minimum of 3 years construction project administration
• Ability to keyboard 65-75 WPM accurately
• Advanced knowledge and use of word-processing and spreadsheet software
• Proficient in use of general office procedures and office machines
• Proficient English verbal communication skills, including professional telephone manner
• Proficient written communication skills, including business writing skills
• Reliability, dependability and flexibility

• medical
• dental
• vision
• 401(k) with company matching
• Employee Stock Ownership Program (ESOP)
• individual stock ownership
• paid vacation
• paid sick leave
• paid holidays
• bereavement leave
• employee assistance program
• pre-tax flexible spending accounts
• basic term life insurance and AD&D
• business travel accident insurance
• short and long term disability
• financial wellness coaching
• educational assistance
• membership
• Class Pass fitness membership
• Dash Pass delivery membership
• additional term life insurance
• long term care insurance
• critical illness and accidental injury insurance
• pet insurance
• legal plan
• identity theft protection
• other voluntary benefit options