Administrative Assistant - Automated Manufacturing

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Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:

Values intellectual curiosity and innovative teaching

Is attracted by the college's mission to promote equitable access to educational opportunities

Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.

Focused on student academic achievement and postgraduate outcomes

Welcomes difference and models respectful interaction with others

Engages with the community both within and outside of ACCJob Posting

Title:

Administrative Assistant - Automated Manufacturing

Job Description

Summary:

To provide clerical and administrative support.

Job Description:

Complete job Overview:

The Administrative Assistant provides high-level administrative support to department leadership by managing calendars, coordinating meetings, and handling correspondence, while also overseeing office operations, records management, and departmental budgets or purchasing requests. This role serves as a primary point of contact for faculty, staff, students, and the public, addressing inquiries, resolving scheduling conflicts, and ensuring smooth day-to-day departmental functioning. Additionally, the position often supervises or trains lower-level administrative staff, coordinates special projects or events, and ensures compliance with college policies and procedures related to documentation, reporting, and institutional processes.

Description of Duties and Tasks Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule.

Communicates program information and assists students.

Performs clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication.

Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems.

May design and produce handouts, fliers, newsletters, brochures, manuals or other documents; may maintain or update webpages or use social media.

Responds to and/or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students, employees, and the public.

Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing…