Office Assistant

Executive Administrative / Office Administrator

Job Description:

• Associate degree with 5-10 years of administrative experience
  , preferably in a medium-sized facility with 300+ employees.
• Excellent English communication skills - written and verbal.
• Strong proficiency in MS Office (Word, Excel, PowerPoint).
• Experience in office administration, facility management, reception, and maintenance
  .
• Knowledge of physical security, access control, CCTV, fire safety, HSE, and emergency procedures
  .
• Experience with procurement, vendor management, inventory, billing, finance/accounting, and purchase processes
  .
• Strong organizational, planning, analytical, problem-solving, and decision-making skills
  .
• Ability to manage multiple priorities and work independently in a multicultural environment
  .
• Proactive, flexible, adaptable, self-motivated, and professional.

• Manage front desk/reception
  , visitors, client meetings, conference rooms, mail, and courier services (Fed Ex/UPS/DHL).
• Coordinate travel, transportation, accommodation, events, meetings, and office supplies
  .
• Manage facility operations
  , housekeeping, maintenance, seating/occupancy, inventory, and material movement.
• Monitor physical security systems, CCTV, access control, and security compliance
  .
• Handle procurement, purchase requisitions, vendor management, invoices, and payments
  .
• Maintain audit readiness, statutory compliance, vendor agreements, and administrative records
  .
• Coordinate fire safety, HSE briefings/drills, safety equipment, and workplace compliance
  .
• Prepare MIS reports, expense reports, seat occupancy reports, budgets, and utilization tracking
  .
• Coordinate with landlords, property managers, vendors, internal teams, and senior leadership
  .
• Ensure smooth day-to-day administration of the facility and support additional administrative requirements as needed.