Business Office Administrative Associate, Butler School of Music

Job Posting Title

Business Office Administrative Associate, Butler School of Music

Sarah and Ernest Butler School of Music

All Applicants

40

Non-Exempt from FLSA

Immediately

Expected to Continue

UT MAIN CAMPUS

The College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Other services and perks.

This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.

Provides high-level administrative and customer support to staff, faculty and vendors in the Butler School of Music. Responsible for various administrative duties including accounts payable, travel, procurement, vendor set-up and record-keeping.

• Accounts Payable:
  Process vendor invoices, entertainment reimbursements, and commercial card and travel card statement payments, including collection of supporting receipts.
• Travel:
  Process travel authorizations and travel reimbursements for faculty, students, and staff including cash advance requests and reconciliation.
• Procurement:
  Create purchase orders, contracts, and UT Market carts. Process commercial card and travel card charges.
• Vendor Identification:
  Create an update vendor profiles (GGV), process Payee Information Forms (PIFs), update payment methods, and prepare payment documentation.
• Business Processing and Record Keeping:
  Verify accuracy of account numbers and
  * Define codes. Coordinate with the Office of Accounting and BSOM faculty by providing consistent, timely and reliable communication. Maintain filing systems, spreadsheets, and financial records.
• Other administrative duties as assigned.

• Bachelor’s Degree
• One year experience working in an administrative office
• Demonstrated knowledge of Microsoft Office Suite tools (in particular, Excel)
• Required Competencies:
  • Initiative
  • Effective Communication
  • Teamwork
  • Accuracy and Attention to Detail
  • Manage Multiple Priorities
  • Service Excellence
  • Growth and Development Mindset
  • Problem Solving

Relevant education and experience may be substituted as appropriate.

• Previous experience working in a higher education administrative office.
• Previous experience with University of Texas business applications (e.g., DEFINE).

$47,000+ depending on qualifications

• 5 days in-person for at least first 45-days followed by 4 days in office minimum as per supervisor approval.
• Working Conditions.
• Prolonged screen time.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.

M-F, 8am – 5pm

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

A criminal history background check…