Document Control Specialist

Stanley Consultants is an award-winning and industry-leading global consulting engineering firm, with an unmatched commitment to culture, values, and ethics. We are dedicated to client experience and solve the most complex challenges to create a sustainable, connected, and enriched world for all. As the world changes, Stanley strategically evolves with it, integrating the latest technology, innovation, and resiliency practices.

With over a century of experience serving the energy, federal government, transportation, and water sectors, we have helped improve lives and shape the infrastructure systems that connect us. As an employee-owned organization with a People First approach, we stand apart from other engineering consulting and services firms. At Stanley, your voice counts, your growth matters, and your success is our success.

Stanley Consultants offers flexible work options, competitive pay and great benefits, a strong sense of community, and the chance to build a meaningful, long-term career!

Job title
- Document Control Specialist

Location
- Austin, TX | Chicago, IL | Denver, CO (Centennial) | Des Moines, IA | Minneapolis, MN | or Muscatine, IA

Job type
- Hybrid

Requisition  - 11375

Stanley Consultants is currently looking for a Document Control Specialist. This position manages project electronic documentation and facilitates design review process.

• Provide guidance and training on document control processes to the Project Management Team members
• Maintain document repositories (Project Wise, Client PMIS systems and hardcopy files) to verify that documents are filed correctly and in accordance with business, legal, and regulatory requirements
• Perform quality reviews to verify that documents are filed in accordance with the established document control conventions, processes and data structure requirements
• Support project staff in project closeout documentation
• Manage final and published documents as Project records and in accordance with business, legal and regulatory requirements.
• Workflow processes and document storage
• Maintains the Project Document Control Plan and provides guidance and training on document control processes to the project team members
• Support from end users on document filing in electronic systems
• Performs document loading functions in support of the project teams
• Manage and control the various document processes and logs for the project(s)
• Address questions/issues from end users

• BS in information management field or equivalent work experience required
• 5+ years of experience supporting/maintaining electronic document management systems
• Experience with maintaining/managing document metadata tags, naming conventions, document retention policies, and other aspects as current document management solutions
• Experience developing file categories and indexing structures for a wide variety of materials (both hardcopy and electronic) under a comprehensive records management system
• Detail oriented with strong affection toward consistency and persistence in maintaining quality control standards and conventions

$63,500 - $78,725 a year

(Salary range for IL, CO, and MN locations)

Stanley Consultants is committed to maintaining transparency in our hiring process, including providing information about compensation. The starting salary for the successful candidate in this position is competitive and will be determined by the selected candidate's qualifications and experience, geographic location, internal equity, company policy and practices. In compliance with pay transparency laws, pay ranges are disclosed for positions and locations where required.

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