Senior Administrative Associate, Department of Mechanical Engineering

Overview

Job Posting

Title:

Senior Administrative Associate, Department of Mechanical Engineering

Hiring Department: Walker Department of Mechanical Engineering

Position Open To: All Applicants

Weekly Scheduled

Hours:

40

FLSA Status: Non-Exempt

Earliest

Start Date:

Immediately

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Job Details: General Notes

As a top-10 engineering school, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. In the Walker Department of Mechanical Engineering, we design and build devices and systems that transform industries and improve lives around the world. With nearly 70 faculty members, 30 academic staff members, 1500 students and thousands of alumni worldwide, the Walker Department has a supportive community aspired to solve the most pressing challenges of the 21st century through world class research, unsurpassed student education, and dedicated service to the community.

This job description may not include all assigned duties, responsibilities, or aspects of the job described.

• Coordinates and processes all procard payment vouchers and purchasing vouchers in the Walker Department of Mechanical Engineering. Manages all departmental Procurement Card (Procard) documentation for accuracy; processes monthly Procard (VP7) for all Mechanical Engineering (ME) department faculty and staff.
• Provides procurement processing for the ME department. Processes procurement-related documents affiliated with purchases, including purchase orders via UT Market, Point Plus, and Procard. Acts as procurement expert to provide advice and information to ensure faculty are fully aware of their purchasing options to adhere to UT and ME procurement policy.
• Processes monthly VP9 documents affiliated with eShipGlobal and IDT correction of Charges (VT6s) affiliated with Procard VP7s and VP9s (due to Master View issues).
• Collaborates with the Inventory Coordinator to locate tagged items; prepares the self-tagging form for ME inventory via the purchasing form. Other related functions as assigned.

• Bachelor's Degree in a business-related field with three years of relevant experience.
• Experience with UT mainframe application and web modules. Excellent oral and written communication skills.
• Experience working in an office environment. Demonstrated creative and analytical thinking.
• Experience with databases and working with confidential information.
• Extensive experience using Excel and Adobe Acrobat software and comfortable with other software applications.

Relevant education and experience may be substituted as appropriate.

• Bachelor's degree in a field related to the work to be performed.
• At least 2-3 years of experience at UT-Austin

$53,000 + depending on qualifications

• Standard office conditions
• Repetitive use of a keyboard at a workstation

• Monday - Friday, 8 am - 5 pm. Occasional evening, weekend, or overtime hours may be required.
• This position may be eligible for a hybrid (on-campus and off-campus) work based on business needs and at the discretion of the supervisor.

• Resume/CV
• Letter of interest
• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files.

Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a…