Executive Operations Assistant to Chief Revenue Officer & Head of Sales

Position Title:

Executive Operations Assistant to Chief Revenue Officer & Head of Sales Position Overview

Do you thrive in fast‑paced, high‑visibility environments where priorities move quickly and execution matters every day? Nulixir is looking for an exceptional Executive Operations Assistant to the Chief Revenue Officer (CRO) & Head of Sales to help run the revenue engine of a hyper‑growth company.

This is not a traditional admin role. You’ll act as the CRO’s execution partner—owning calendars, communications, and the operating rhythm—while helping drive key commercial processes: pipeline hygiene, meeting prep, customer follow‑ups, internal coordination, and the systems that keep a sales org sharp.

You’ll sit at the center of deals, priorities, and cross‑functional alignment—helping ensure the Sales team moves fast, stays organized, and delivers on aggressive growth targets.

This position will be based at our HQ facilities located in the Austin, TX Metropolitan Area
.

• Own calendar management for the CRO & Head of Sales: scheduling, prioritization, travel coordination, and rapid changes.
• Protect focus time for high‑value work (customer calls, deal strategy, team coaching) and keep meeting hygiene world‑class.
• Draft agendas, organize pre‑reads, and ensure meetings end with clear action items and deadlines.
• Track commitments and follow‑ups across internal and external meetings to ensure nothing drops.

• Help maintain the weekly revenue operating rhythm: pipeline reviews, forecast calls, deal reviews, and key account check‑ins.
• Ensure pipeline data is clean and current (stage, next steps, close dates, blockers) in coordination with Sales and Rev Ops.
• Prepare weekly dashboards and summaries for the CRO: pipeline movement, top deals, risks, and required actions.
• Keep a tight follow‑up system on next steps after customer meetings (internal owners, deadlines, deliverables).

• Act as the coordination bridge between Sales and internal teams (R&D, Operations, Quality, Finance) to move deals forward.
• Own scheduling and follow‑through for customer‑facing workflows: NDAs, samples, kickoff calls, technical reviews, pilots, and commercialization timelines.
• Track key customer requests and make sure internal teams deliver on time (quotes, specs, COAs, samples, timelines).
• Help ensure that “what we promised” is clearly translated into operational execution.

• Maintain and improve trackers, templates, and tools across the commercial org (deal notes, account plans, meeting templates, follow‑up trackers).
• Support improvements to sales systems (CRM hygiene, reporting structure, standard operating cadence).
• Compile customer, market, and competitive intel into structured briefs for leadership.
• Support creation of high‑quality internal and external materials (one‑pagers, decks, meeting notes, executive summaries).

• Coordinate key commercial travel, customer visits, conferences, and onsite customer experiences at Nulixir.
• Support the CRO & Sales team with logistics and execution for high‑stakes meetings (agenda, attendees, prep, notes, follow‑ups).
• Help onboard new commercial team members by standardizing tools and operating rhythms.

• 1–5+ years experience in an execution‑heavy role: executive assistant (high‑performing), sales operations support, commercial program coordinator, operations coordinator, or similar.
• Exceptional organization and ability to manage many moving parts with speed and accuracy.
• Strong written/verbal communication—clear, crisp, professional, and confident.
• Proficiency in Google Workspace and/or Microsoft Office
  , especially Sheets/Excel
  ; comfort building trackers and dashboards.
• High ownership and bias for action: you anticipate needs and close loops without being chased.
• Ability to work with confidential information and handle executive‑level interactions with…