Accountant & Office Administrator

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$25.00/hr - $28.00/hr

Founded in 2001, Erban Construction (originally known as Quality Renovations until 2022) has been providing comprehensive solutions that cater to the diverse facets of the construction industry. Located in Bastrop, TX, we are dedicated to setting new standards in commercial construction and building exceptional spaces while fostering lasting relationships with the industry.

We are currently seeking a full-time Accountant & Office Administrator to serve Austin, TX and the surrounding area. In this role, you will support the day-to-day financial, administrative, and operational functions of the company. You will serve as a critical hub between field operations and executive leadership—managing everything from bookkeeping, HR, and IT coordination to construction billing, office operations, software systems, and risk management.

This is a dynamic, leadership-support role ideal for someone who thrives in a fast-paced environment, takes initiative and enjoys wearing multiple hats.

• Monday-Friday, 8am-5pm

• Health insurance (paid 50% by employer)
• Vision insurance
• Paid time off
• Paid holidays

• Full-charge bookkeeping including AR, AP, bank reconciliations, journal entries, and credit card management.
• Manage job cost accounting, including accurate coding of expenses to projects and departments.
• Prepare and submit AIA billing, pay applications, and monthly project invoicing.
• Track and reconcile subcontractor and vendor payments, lien waivers, and insurance compliance.
• Maintain general ledger and assist with the preparation of financial statements and WIP reports.
• Process payroll or coordinate with payroll service provider; ensure job costing for labor.
• Assist with budget planning, forecasting, and project and company financial tracking.
• Coordinate with CPA or outside accountant during tax season and audits.

• Oversee daily office operations and serve as the point of contact for vendors, deliveries, and facility needs.
• Maintain digital and physical filing systems including project files, contracts, and compliance records.
• Track licensing, certifications, and renewals for the company and employees.
• Order supplies and manage office inventory.
• Support and maintain the company’s online presence, including Linked In and Instagram
• Monitor and provide executive updates regarding Google reviews
• Attend networking events to represent the company professionally and promote visibility
• Assist with implementing and maintaining a company-wide safety plan and records
• Attend client project meetings and take notes or provide follow-up support as needed
• Conduct document searches, scanning, and electronic submissions
• Support procurement of materials and supplies as directed

• Support hiring, manage employee onboarding, benefits enrollment, and personnel records.
• Assist in creating or maintaining employee handbooks, job descriptions, and company policies.
• Track certifications, training, and time-off requests.
• Assist with timesheet entries for field personnel and executive staff
• Maintain a positive and professional office culture.

• Set up new projects in accounting and project management systems.
• Track change orders, subcontractor documents, and insurance compliance.
• Support Project Managers with budget tracking, reporting, and cost-to-complete reviews.
• Compile documents in response to RFPs and Prospect Proposals.
• Ensure proper COI tracking and compliance with insurance requirements.
• Maintain safety logs, incident reports, and coordinate with safety consultants as needed.
• Support prequalification documents and subcontractor vetting processes.

• Serve as point-of-contact with IT service provider for troubleshooting and system maintenance.
• Coordinate software implementation and usage across accounting, project management, and communication platforms (e.g., Quick Books, Procore, Microsoft 365, Deltek Computer Ease).
• Maintain software subscriptions, licenses, and user access credentials.

• At least 2-3…