Executive Business Assistant; Commercialization & Automation Execution

Position Title:

Executive Business Assistant (Commercialization & Product Efficiency)

Nulixir is a VC-backed nano-biotechnology company building the future of functional food & beverage through patented nanocarriers ("Nusomes™"). We partner with leading brands to create products that taste incredible, feel experiential, and actually work—then manufacture them at scale inside the Function House™. With 70+ patents and rapid growth, we’re building category-defining products at the intersection of commercialization, R&D, and manufacturing execution.

This is not a calendar-only role.

Nulixir is hiring an Executive Business Assistant who acts as the glue across leaders to push two outcomes that matter every week:

• Commercialization velocity — moving customer opportunities into approvals, launches, and revenue
• Ops efficiency — making sure what we sell can be produced reliably, repeatably, and efficiently (time, cost, yield, quality)

You’ll sit at the center of cross-functional execution between Commercial, R&D, Operations, and Quality. Your job is to keep priorities aligned, decisions documented, deliverables moving, and loops closed—so projects don’t stall and launches don’t slip.

If you love organization, speed, and accountability—and want a front-row seat to how products become scaled commercial wins—this role is a career accelerator.

On-site at our HQ facilities in the Austin, TX Metropolitan Area
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• Run the operating cadence for commercialization + product efficiency initiatives (weekly rhythms, check-ins, action tracking).
• Make meetings productive: prep agendas, capture decisions, assign owners, track deadlines, and ensure closure.
• Maintain a single “source of truth” for top priorities: status, next steps, blockers, dependencies, and due dates.
• Proactively surface risks and misalignment early—then drive resolution with facts, options, and dates.
• Coordinate end-to-end workflows for customer projects: sample requests, prototypes, feedback loops, approvals, and launch readiness.
• Ensure internal deliverables move on time across R&D, Ops, and Quality (specs, timelines, pricing inputs, production slots).
• Track and document what was promised vs. what is being executed (ingredients, functionality targets, timelines, packaging assumptions).
• Own the follow-up engine after customer calls and internal reviews so next steps are fast and visible.

• Coordinate cross-functional work to improve repeatability and efficiency of products we commercialize:
• reduce changeovers, reduce rework, reduce scrap
• improve yield, throughput, consistency, and on-time production
• Track top operational constraints impacting commercialization (ingredient availability, line time, QC holds, process readiness).
• Support implementation of standard playbooks for “ready-to-scale” products: checklists, specs, process parameters, QC checkpoints.
• Keep a tight feedback loop from production back to commercialization so future formulas are designed for scale.

• Build and maintain trackers/dashboards in Google Sheets/Excel for:
• cycle time and bottlenecks
• top efficiency improvement projects and their impact
• Prepare short weekly executive summaries: what moved, what’s stuck, what decisions are needed.

• Be the person who ensures execution happens: if something is assigned, it gets done—or escalated quickly.
• Hold a high bar for clarity, speed, accuracy, and accountability across the teams you support.
• Create structure that helps teams move faster without dropping quality.

• Love being at the center of action—where your organization and follow-through directly drive outcomes.
• Enjoy translating “executive intent” into clear tasks and then making sure they happen.
• Thrive in environments with many moving parts and shifting priorities.
• Take pride in making the messy simple, and the complex repeatable.

• 2–6+ years experience in a…