Workload Coordinator

Job Posting

Title:

Workload Coordinator

Hiring Department: Facilities Services

Location: AUSTIN, TX

Weekly Scheduled

Hours:

40

FLSA Status: Non-Exempt from FLSA

Earliest

Start Date:

Immediately

Position Duration: Expected to Continue

Salary: $45,000+ depending on qualifications

Responsible for gathering building information, analyzing data, and utilizing industry standards for the development of custodial staff workload assignments. Implement and maintain a standardized process management system for a large work unit to ensure work assignments are data driven and equitable.

• Utilize standardized project management tools, building profile documentation, work loading templates, spreadsheets, and job assignment cards to develop and manage work loading for Custodial Services staff.
• Determine cleanable square footage and gather pertinent facility information such as fixture counts, space usage, architectural finishes, traffic load, etc.
• Maintain records for space and work loading information and abide by consistent standards to improve processes across the organization.
• Develop statistical information through the collection of data and use that information to develop and maintain standardized work loading methodology.
• Produce employee assignment job cards based on results of work loading. Update the periodic employee rotation, which occurs every two months or when an employee is hired or transferred.
• Prepare management reports, spreadsheets, correspondence, and presentation materials.
• Assist in implementation of revised work assignments and in training staff. Facilitate communication with custodial staff and building clients to gather and disseminate information.
• Conduct annual Custodial Equipment Inventory. Maintain inventory of Custodial Services equipment and update inventory as equipment is moved, received, or taken out of service.

• High school graduation or GED.
• Experience in data collection and information analysis.
• Experience with project management and meeting milestones and deadlines.
• Strong mathematical skills.
• Accuracy, consistency, and attention to detail.
• Ability to work collaboratively with others to achieve goals.
• Proficiency in Microsoft Excel, Word, Outlook, PowerPoint, database tools, and editing PDF documents.
• Demonstrated analytical, communication, and customer service skills.
• Ability to read and understand basic building plans.
• Must maintain a Texas Driver’s License and acceptable driving record.

• Bachelor's degree.
• More than four years of the above experience.
• Demonstrated ability and experience in effective communication and collaboration with upper management, clients, project team members, and workers.
• Expert level in Microsoft Excel.
• Experience in making and delivering presentations.
• Familiar with Operating System 1 (OS1) cleaning system.
• Familiar with basic inventory control procedures, including spreadsheet management and equipment marking.

Requires a class "C" operator's driver's license and a current three‑year driving record. If not a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a resident.

• Environmental Demands:
  • May work around standard office conditions.
  • May work around chemicals.
• Physical Tasks:
  • Use of manual dexterity.
  • Climbing of stairs.
  • Repetitive use of a keyboard at a workstation.

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%).
• Voluntary Vision, Dental, Life, and Disability insurance options.
• Generous paid vacation (8 hours/month), paid holidays (10+ per year), sick time (8 hours/month), and longevity pay.
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds.
• Additional voluntary retirement programs:
  Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b).
• Flexible spending account options for medical and childcare expenses.
• Robust free training access through Linked In Learning plus professional conference opportunities.
• Tuition assistance.
• Expansive employee discount program including athletic tickets.
• Free access to UT Austin's libraries and museums with staff .
• Free rides on all UT Shuttle and Austin Cap Metro buses with staff .

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.