Analyst II, Vehicle Maintenance

Overview

The Analyst II, Vehicle Maintenance reports directly to the Senior Director of Vehicle Maintenance. This role supports capital and operating budget, Oracle financial systems, invoice and purchase order, contract administration, vendor coordination, reporting, records management, and project support for the Vehicle Maintenance department. It partners with Procurement, Finance, Operations, and Vehicle Maintenance functions to provide budget monitoring, expenditure tracking, KPI and performance reporting, trend analysis, lifecycle and replacement planning, and development of dashboards to improve operational effectiveness.

• Provide end‑user support and training for Oracle financial systems; assist in budget preparation, tracking, reconciliation, forecasting, and reporting for capital and operating expenses.
• Coordinate and support management of the Vehicle Maintenance budget by monitoring expenditures, tracking costs by category, identifying variances and trends, and preparing reports for department leadership.

• Develop, maintain, and distribute recurring and ad hoc reports, dashboards, and performance metrics related to vehicle maintenance operations, labor, materials, vendor services, repair activity, preventive maintenance compliance, and other operating indicators.
• Analyze data and prepare summaries to support management review and operational decision‑making.

• Support procurement and contract administration activities for Vehicle Maintenance, including purchase requisitions, invoice review, payment tracking, contract renewals, service agreement support, vendor expenditure monitoring, and maintenance of contract‑related documentation.

• Analyze historical spending, maintenance, and operational data to identify trends, recurring issues, cost drivers, and opportunities for process improvement.
• Prepare analyses, summaries, and recommendations related to budget performance, vendor services, asset lifecycle support, and operational efficiency.

• Support planning, coordination, and reporting for vehicle maintenance initiatives, service programs, asset replacement planning, and departmental projects.
• Assist in organizing data and documentation used for management reviews, presentations, and planning efforts.

• Assist with project documentation, Board‑related materials, records retention, and maintenance of organized department files and reporting records in accordance with agency requirements and established procedures.

• Coordinate with Finance, Procurement, Operations, internal stakeholders, vendors, contractors, and service providers to support timely completion of budget, contract, reporting, and operational support activities for Vehicle Maintenance.

• Provide limited administrative support for vehicle maintenance operations, including coordination of records, documentation, contract files, and other related support activities as assigned.

• Support strategic goals, participate in training, identify process improvement opportunities, and contribute to high‑quality customer service and operational efficiency.
• Coordinate with internal departments, external vendors, and operational stakeholders to support timely execution of departmental initiatives and continuity of vehicle maintenance support activities.
• Provide functional coordination and leadership support for assigned vehicle maintenance budgetary, procurement, contract, reporting, and documentation processes.
• Support Capital Metropolitan Transportation Authority’s Safety Management Systems (SMS) process by ensuring staff follows safety and security policies, considers safety in every action, and ensures safety and security concerns are reported.
• Perform other duties as required and/or assigned.

• Bachelor’s degree in Business Administration, Administrative Services, Finance, Accounting, Public…