Junior Proposal Coordinator

Who We Are

Founded in 1994, Surveying And Mapping, LLC (SAM) is a nationwide leader in geospatial and construction-phase solutions. With more than 50 offices and 1,600 professionals, we deliver the scale, technology, and expertise needed to support projects of any size.

By combining advanced technology, digital workflows, and decades of experience, we provide accurate, actionable data that helps clients move critical infrastructure projects forward with confidence.

At SAM, you’ll be part of a team that values innovation, growth, and the opportunity to make a tangible impact on the built environment.

The Junior Proposal Coordinator provides essential support to the entire Proposal Team by managing project closeout tasks, organizing proposal materials, and maintaining accurate project and personnel documentation. This role helps build and sustain the proposal library by collecting project descriptions, client references, graphics, and other key assets from teams across the region. The Junior Proposal Coordinator will assist with resume management, ensuring key staff resumes and onboarding materials remain current and properly formatted.

Through strong organization, attention to detail, and consistent follow‑through, the Junior Proposal Coordinator helps streamline proposal development and strengthens the team’s ability to respond quickly and competitively to RFP/Qs.

• Develop and coordinate proposals, brochures and statements of qualification, along with other marketing projects
• Support all general marketing and client outreach efforts as required through organizing, generating and maintaining resumes, project profiles, presentations and other marketing collateral
• Organize and coordinate proposal teams, clearly communicating and regulating roles, responsibilities, assignments and deadlines with team members
• Collaborate with managers and the marketing team to ensure proposals are accurate, visually engaging and compelling
• Oversee final production including formatting, reviewing and assembling documents
• Recommend teaming firms and sub-consultants
• Coordinate/update documents related to SAM’s ability to propose to market sectors and clients including, vendor registrations, state and municipal pre-qualifications and DOT credentials
• Attend meetings and proposal debriefings, as needed
• Perform other tasks as assigned to help accomplish the Company’s strategic goals

• Minimum of a four‑year college degree or equivalent work experience
• 0–2 years of experience in a professional setting; internship, academic project, or A/E/C industry experience is preferred
• Strong communication and organizational skills
• Self‑directed and able to complete projects with limited supervision
• Intermediate to advanced knowledge of Adobe Creative Suite (particularly InDesign) and Microsoft Office Suite
• Demonstrable organizational and time‑management skills to meet deadlines
• Submission of writing samples (include URL on cover letter/resume) is strongly encouraged

• Health and Wellness Benefits: Blue Cross Blue Shield health insurance coverage begins the month after your hire date, Free Vision + Dental plans for employees, company‑paid premiums for Long‑term disability/Life Insurance (with HSA + FSA plans), SAM Cares program focused on holistic well‑being
• Financial Benefits: Employee Referral Rewards Program of $1K, $2,500 or $5K, Fidelity retirement plans with a 5% company match, tuition reimbursement, optional cellphone stipend
• Work‑Life Balance: Paid time off including vacation/sick/holidays, parental leave to support families
• Professional Development: Customized career development plan for licensing and certifications, Project Manager Business Academy, CAD Training Program, Individual Development Plans/Career Check‑Ins, SAM WINS - our initiative for women‑focused leadership and development, Milestone Anniversary Recognition, SAMbassador mentorship program
• Perks and Discounts: Access to “Perks at Work” for discounts on wellness + travel + leisure and everyday purchases, company-sponsored events, free office snacks
• Culture and Awards/Achievements: SAM Named 2026 Top Workplace USA for the fourth Year; 2026 SAM Ranks No. 92 on ENR Top 500 Design Firms