Procurement Specialist

Reports to:
Director of Procurement

Location: HQ
- Austin - onsite

We are looking for a Procurement Specialist - Construction who will play a critical role in the success of our new gym construction and capital projects. This individual is responsible for the end-to-end management of trade partner orders — from placement through delivery, distribution, and closeout. The right candidate brings relevant industry or supply chain background, a proactive mindset, and the confidence to hold trade partners and internal stakeholders firmly accountable to time, financial and quality commitments.

This role carries real responsibility and requires someone who takes ownership seriously and knows how to drive results.

As part of the centralized Procurement Department under Finance, the Procurement Specialist will help ensure financial discipline, process consistency, and vendor accountability across the organization. This position directly impacts the company’s ability to open new locations on time and on budget, supporting growth and profitability objectives.

• Procurement for construction and new club openings runs smoothly end-to-end, with no delays or bottlenecks impacting project timelines.
• Internal stakeholders and trade partners receive timely updates, clear expectations, and responsive support throughout every stage of the procurement process.
• All purchases are made at negotiated or benchmarked rates, with any cost variances clearly tracked, explained, and proactively mitigated.
• New club openings consistently launch on time and within budget through tight coordination of purchasing schedules, trade partner deliveries, and site readiness.
• Builds strong relationships with key trade partners, contractors, and logistics partners to streamline procurement workflows and resolve issues quickly during the pre-opening phase.

• Holds trade partners and self accountable to deadlines without letting issues slide.
• Finds root causes, not just symptoms, and develops practical solutions under pressure.
• Surfaces issues early, anticipates stakeholder needs, and communicates clearly.
• Anticipates supply risks, schedule shifts, and trade partner issues before they escalated.
• Manages competing priorities, keeps records accurate, and maintains systems without being reminded.
• Stays focused and professional under pressure, tight timelines, and competing demands.
• Builds productive working relationships while not shying away from difficult conversations.
• Learns new tools quickly and is comfortable using data entry systems, spreadsheets, and project platforms with confidence.
• Comfortable working with limited oversight in a fast-moving, highly matrixed, cross-functional environment.

• Place purchase orders with trade partners in accordance with project schedules and procurement plans.
• Confirm order acknowledgments, pricing, and lead times with trade partners promptly.
• Maintain accurate records of all open, pending, and completed orders.
• Proactively identify order risks (supply constraints, pricing changes, lead time shifts) and elevate early.

• Monitor all active orders against preset delivery milestones and flag deviations immediately.
• Coordinate with Trade Partners to ensure on-time delivery; aggressively follow up on delays.
• Communicate delivery status updates to project managers and field teams on a regular cadence.
• Maintain a live delivery tracker and ensure it is accurate and up-to-date at all times.

• Serve as the primary point of contact for trade partner-related issues including shortages, damaged goods, substitutions, and invoice disputes.
• Document and resolve discrepancies between POs, packing slips, and invoices.
• Hold trade partners accountable to contractual terms and elevate unresolved issues to management.
• Build and maintain professional trade partner relationships without compromising performance standards.

• Coordinate inbound delivery logistics including scheduling, receiving, and site distribution.
• Communicate with site…