Executive Operations Assistant to Chief Revenue Officer & Head of Sales

Nulixir, a nano-biotechnology start-up, is a VC-backed business-to-business (B2B) company that develops, manufactures, and licenses intellectual property (IP) for smart nanocarriers, called nanovesicles, which optimize the performance of functional ingredients in food & beverage products. Nulixir, as the Function House

TM, is revolutionizing the functional ingredient space by introducing a realm of functionality and shaping the future of intelligent food. This patented technology (70+ patents) has applications across multiple verticals in food and beverage (e.g., nootropics, energy stimulants, vitamins, probiotics, protein, etc.).

Founded in 2019, the company brought together a team of CPG leaders, cancer researchers, US attorneys, and nutritionists to overcome long-standing challenges in the Food and Beverage Industry. The firm’s founder has extensive experience in the development of nanocarriers for cancer therapeutics.

In the past-year, Nulixir sales have grown ~8x with strong interest from small, mid-size and many large CPG companies to partner with Nulixir and incorporate the technology in their products. Nulixir boasts an impressive board of senior executives from companies like Pepsi, Danone, McKinsey & Company, Paine Schwartz Partners, etc. The company currently has 30+ employees with a stellar executive team who come from food B2B companies such as ADM, Givaudan, Kerry, and ex-MBB consultants.

Position Title:
Executive Operations Assistant to Chief Revenue Officer & Head of Sales

Position Overview:

Do you thrive in fast-paced, high-visibility environments where priorities move quickly and execution matters every day? Nulixir is looking for an exceptional Executive Operations Assistant to the Chief Revenue Officer (CRO) & Head of Sales to help run the revenue engine of a hyper-growth company.

This is not a traditional admin role. You’ll act as the CRO’s execution partner—owning calendars, communications, and the operating rhythm—while helping drive key commercial processes: pipeline hygiene, meeting prep, customer follow-ups, internal coordination, and the systems that keep a sales org sharp.

You’ll sit at the center of deals, priorities, and cross-functional alignment—helping ensure the Sales team moves fast, stays organized, and delivers on aggressive growth targets.

Position Location:

This position will be based at our HQ facilities located in the Austin, TX Metropolitan Area
.

In this critically important role, you will be responsible for:

• Own calendar management for the CRO & Head of Sales: scheduling, prioritization, travel coordination, and rapid changes.
• Protect focus time for high-value work (customer calls, deal strategy, team coaching) and keep meeting hygiene world-class.
• Draft agendas, organize pre-reads, and ensure meetings end with clear action items and deadlines.
• Track commitments and follow-ups across internal and external meetings to ensure nothing drops.
• Help maintain the weekly revenue operating rhythm: pipeline reviews, forecast calls, deal reviews, and key account check-ins.
• Ensure pipeline data is clean and current (stage, next steps, close dates, blockers) in coordination with Sales and Rev Ops.
• Prepare weekly dashboards and summaries for the CRO: pipeline movement, top deals, risks, and required actions.
• Keep a tight follow-up system on next steps after customer meetings (internal owners, deadlines, deliverables).

3) Cross-Functional Commercial Coordination

• Act as the coordination bridge between Sales and internal teams (R&D, Operations, Quality, Finance) to move deals forward.
• Own scheduling and follow-through for customer-facing workflows: NDAs, samples, kickoff calls, technical reviews, pilots, and commercialization timelines.
• Track key customer requests and make sure internal teams deliver on time (quotes, specs, COAs, samples, timelines).
• Help ensure that “what we promised” is clearly translated into operational execution.
• Maintain and improve trackers, templates, and tools across the commercial org (deal notes, account plans, meeting templates, follow-up trackers).
• Support improvements to sales systems (CRM hygiene, reporting structure, standard operating cadence).
• Compile…