Assistant Program Manager

The Assistant Program Manager provides coordination, tracking, and execution support across AAL program activities, ensuring tasks, deliverables, and operational processes are organized, documented, and executed.


* This position is contingent upon contract need.*

Responsibilities

Program Execution & Task Coordination

• Operational Support:
Assist in developing, implementing, and coordinating project activities and schedules.

• Reporting & Data Management:
Maintain and analyze data systems (e.g., HMIS, databases), prepare reports, and ensure data quality.

• Support planning and execution of projects for the Program Manager

Schedule & Deliverable Management

• Maintain integrated schedules, task trackers, and deliverable logs

• Monitor suspense dates and coordinate with the Program Manger

• Serve as the POC and maintain communications with steak holders.

Reporting & Briefing Support

• Develop and maintain reports, briefings, and program summaries for leadership and stakeholders

• Ensure information is accurate, synchronized, and suitable for decision-making

Process Documentation & Standardization

• Document workflows, procedures, and operational processes

• Translate informal practices into structured, repeatable processes

• Maintain program documentation repositories

Knowledge Management & Information Control

• Maintain organized knowledge repositories supporting program execution

• Ensure proper handling of sensitive information, including PII compliance

• Support continuity and institutional knowledge retention

Action Tracking & Issue Management

• Track action items, decisions, and dependencies across stakeholders

• Support issue identification and documentation

• Assist with preparation of mitigation plans and status updates

Operational & Event Support (As Required)

• Provide coordination and administrative support for operational activities and events

• Assist with logistics, scheduling, and execution support to ensure smooth delivery

Performance Expectations (STD/AQL Alignment)

Aligned to PWS 5.2.9 performance framework:

• Program deliverables tracked and reported with ≥95% accuracy and timeliness

• Integrated schedules and trackers maintained and current (Pass/Fail)

• Reports and briefings delivered on time with complete and synchronized information

• Process documentation maintained and updated as required

• Knowledge management compliant with PII and organizational standards

• Performance is evaluated on coordination effectiveness + accuracy + timeliness + visibility to Government

Work Environment / Execution Context

• Primary place of performance is Austin, TX. Current operations are being conducted remotely with COR approval; however, candidates must be prepared to work onsite at AAL offices in Austin, TX as mission requirements dictate.

• High-tempo, multi-task environment requiring constant coordination and prioritization

Security / Compliance Requirements

• Comply with OPSEC, PII, and Army data protection requirements

• Complete required training

• Ensure all reporting and documentation is free of unauthorized sensitive information

• Properly identify contractor status in all communications and deliverables

Performs other related duties as assigned.

Qualifications

• Active Secret clearance required.
• Bachelor's degree in business, management, or related field (or equivalent experience)
• 3-7+ years of experience in program support, operations, or project coordination
• Experience supporting Government or DoD programs preferred
• Strong skills in:
• Schedule and task tracking tools (e.g., MS Project, Excel, Jira-equivalent)
• Briefing development (PowerPoint)
• Documentation and process mapping
• Ability to manage multiple concurrent priorities with minimal oversight
• Strong communication and stakeholder coordination skills