Senior Procurement Analyst in Austin

Job Description

The Senior Procurement Analyst supports the day-to-day operations of KIPP Texas’ Procurement function by managing sourcing activities, supporting contract review processes, and ensuring all procurement activities comply with KIPP Texas policies and procedures, as well as applicable state and federal laws.

This role plays a critical part in executing procurement processes and enabling cross-functional teams across the organization. The Senior Procurement Analyst partners closely with internal stakeholders, vendors, and procurement leadership to ensure purchases and contracts are processed efficiently, compliantly, and with strong financial stewardship. This individual applies a risk‑based approach to safeguard organizational resources while identifying opportunities to improve processes and drive cost efficiencies.

• Execute procurement processes, including purchase orders, multi‑quote requirements, cooperative purchasing agreements, and formal solicitations
• Lead the preparation and administration of Request for Proposals (RFPs), Requests for Quotes (RFQs), and other competitive procurement processes
• Develop bid documents, including specifications, proposal forms, and instructions to bidders
• Evaluate vendor submissions for completeness, compliance, and alignment with procurement requirements

• Partner with internal stakeholders across departments to understand procurement needs and guide them through established processes
• Support communication of procurement policies, procedures, and requirements to internal stakeholders
• Provide training and guidance to staff on procurement processes and expectations

• Support the review of contracts for adherence to procurement policy, basic business terms, and organizational standards (in partnership with the contract review team; this role does not lead contract review)
• Collaborate with Financial Compliance to ensure required vendor documentation (e.g., certificates of insurance, required forms) is collected and maintained
• Enforce compliance with internal policies and external regulatory requirements across procurement activities

• Coordinate with Accounts Payable and Purchasing to ensure accurate purchase order processing and complete documentation
• Partner with Budget Analysts and Finance to validate budget availability prior to initiating procurement activities

• Maintain procurement documentation, including vendor files, solicitation records, and contract documentation
• Own the maintenance of KIPP Texas’ contract repository to ensure records are complete, accurate, and up to date

• Manage procurement timelines and sourcing activities to ensure deliverables are met
• Identify opportunities to improve procurement processes, documentation, and systems, and recommend solutions to increase efficiency
• Analyze vendor performance, sourcing outcomes, and procurement data to inform decision‑making and reporting

• Minimum of four years of work experience in procurement, finance, operations, or a related field
• Experience working in a fast‑paced environment with multiple competing priorities
• Experience reviewing contracts and procurement documentation
• Familiarity with public sector procurement requirements, cooperative purchasing agreements, or competitive solicitation processes

• Strong analytical and problem‑solving skills with high attention to detail
• Ability to manage multiple projects simultaneously and meet deadlines
• Strong written and verbal communication skills with the ability to work effectively with stakeholders across all levels of the organization
• Ability to identify process improvement opportunities and support implementation of improved workflows
• Strong organizational and time management skills with the ability to work independently
• Advanced proficiency in Microsoft Excel, Google Workspace, or similar data analysis tools

• The physical demands described here are representative of those that must be met by an…