Assistant Program Manager

Assistant Program Manager

* This position is contingent upon contract need.*

• Operational Support:
  Assist in developing, implementing, and coordinating project activities and schedules.
• Reporting & Data Management:
  Maintain and analyze data systems (e.g., HMIS, databases), prepare reports, and ensure data quality.
• Support planning and execution of projects for the Program Manager

• Maintain integrated schedules, task trackers, and deliverable logs
• Monitor suspense dates and coordinate with the Program Manager
• Serve as the POC and maintain communications with steak holders

• Develop and maintain reports, briefings, and program summaries for leadership and stakeholders
• Ensure information is accurate, synchronized, and suitable for decision‑making

• Document workflows, procedures, and operational processes
• Translate informal practices into structured, repeatable processes
• Maintain program documentation repositories

• Maintain organized knowledge repositories supporting program execution
• Ensure proper handling of sensitive information, including PII compliance
• Support continuity and institutional knowledge retention

• Track action items, decisions, and dependencies across stakeholders
• Support issue identification and documentation
• Assist with preparation of mitigation plans and status updates

• Provide coordination and administrative support for operational activities and events
• Assist with logistics, scheduling, and execution support to ensure smooth delivery

Aligned to PWS 5.2.9 performance framework:

• Program deliverables tracked and reported with ≥95% accuracy and timeliness
• Integrated schedules and trackers maintained and current (Pass/Fail)
• Reports and briefings delivered on time with complete and synchronized information
• Process documentation maintained and updated as required
• Knowledge management compliant with PII and organizational standards
• Performance is evaluated on coordination effectiveness, accuracy, timeliness, and visibility to Government

• Primary place of performance is Austin, TX. Current operations are being conducted remotely with COR approval; however, candidates must be prepared to work onsite at AAL offices in Austin, TX as mission requirements dictate.
• High‑tempo, multi‑task environment requiring constant coordination and prioritization

• Comply with OPSEC, PII, and Army data protection requirements
• Complete required training
• Ensure all reporting and documentation is free of unauthorized sensitive information
• Properly identify contractor status in all communications and deliverables

Performs other related duties as assigned.

• Active Secret clearance required.
• Bachelor’s degree in business, management, or related field (or equivalent experience)
• 3–7+ years of experience in program support, operations, or project coordination
• Experience supporting Government or DoD programs preferred
• Strong skills in:
  • Schedule and task tracking tools (e.g., MS Project, Excel, Jira‑equivalent)
  • Briefing development (PowerPoint)
  • Documentation and process mapping
  • Ability to manage multiple concurrent priorities with minimal oversight
  • Strong communication and stakeholder coordination skills

Eligible full‑time employees receive a comprehensive benefits package, including medical, dental, vision, life and disability coverage, retirement savings with company match, paid time off, voluntary supplemental benefits, and access to an employee assistance program. The package also includes educational assistance, with tuition reimbursement.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60‑1.4(a), 60‑300.5(a) and 60‑741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, or for inquiring about, discussing, or disclosing information about compensation, or any other basis prohibited by law.

We participate in E‑Verify.