Proposal Coordinator

Requirements

• Proficient in technical writing for construction services
• Coordinate and support the end-to-end proposal development process, from intake to final submission
• Review RFP to identify requirements, compliance needs, and deadlines
• Create timeline, production plan, and ensure schedule is maintained
• Collaborate with senior leadership to shape win themes, messaging, and positioning across written and visual proposal materials
• Draft, edit, and format proposal content to ensure clarity, consistency, and alignment with brand standards
• Ensure compliance with government procurement standards and forms
• Customize resumes, project profiles, and boilerplate content to exceed requirements
• Maintain and update a proposal content library, including resumes, project database, profile sheets, and standard narratives
• Ensure all deliverables meet quality standards for accuracy, completeness, and professionalism
• Track proposal progress and maintain organized records of submissions and outcomes
• Support the development of presentations, interview materials, and related collateral as needed

• Exceptional writing and editing skills with a strong eye for accuracy, clarity, and tone.
• Experience compiling complex and highly technical submissions for government or commercial proposals, bids, RFP, RFQs.
• Strong collaboration skills and confidence engaging with leaders across departments.
• Experience working with a construction company
• Experience in writing proposals for construction, construction management, environmental disaster, or disaster management industry.
• Proficient using SharePoint, Adobe, MS Office, Canva and other related systems
• Job Order Contracting technical writing knowledge is a plus and a differentiator!

• Dynamic Environment:
  You'll be involved in multiple high-impact projects where every deadline matters, expect an energizing, fast-moving pace.
• Structure:
  You'll report directly to the Executive Vice President and always maintain company confidentiality.
• Cross-Functional Collaboration:
  
  Work directly with estimating, construction, field staff, operations, finance, and executive teams. Must be versatile, persistent, and flexible to accomplish goals.
• Strategic Visibility:
  Your work will be reviewed at the highest levels; each proposal connects directly to leadership priorities and national impact.
• Continuous Learning:
  We expect everyone on our team to continuously learn and grow since we have invested in your success as part of our team.
• Meaningful Impact:
  Every proposal contributes to enhancing communities and delivering real-world change. Job Order Contracting (construction) is our core business, and our team members must lead by example with integrity and professionalism.