Grants & Contracts Specialist - Office Associate Dean Research

Grants & Contracts Specialist - Office of the Associate Dean for Research

Position Open To: All Applicants

Weekly Scheduled

Hours:

40

FLSA Status: Exempt from FLSA

Earliest

Start Date:

Jul 20, 2026

Position Duration: Expected to Continue Until Jul 31, 2027

Location: UT MAIN CAMPUS

This position will provide both pre- and post-award grants and contracts services to various principal investigators within the Office of the Associate Dean for Research at the School for Social Work.

• Manage budgeting, contract compliance, financial reporting, and business operations for research and training accounts within the School of Social Work. Coordinate with the Office of Sponsored Projects (OSP) on billing and other post-award financial matters.
• Coordinate, monitor, and review account expenditures. Answer inquiries regarding account balances, salary projections, and allowable purchases.
• Support the development and submission of competitive grant proposals. Assist with budget preparation, proposal narratives, document uploads, and review of sponsor and university requirements to ensure timely and compliant submissions.
• Coordinate the submission and processing of contracts and subcontracts through the Office of Sponsored Projects (OSP), including amendments, renewals, and associated documentation.
• Other duties as assigned.

Bachelor's Degree in business or public administration, social sciences, or technical/scientific field with at least 3 years of experience in the preparation, processing, and negotiation of research grant and contract proposals. Ability to work in a fast-paced, high-volume, deadline-driven research office. Excellent verbal and written communication skills. Excellent time-management skills. Experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Values the contributions of others in the work environment.

Ability to work with faculty, staff, and students from various backgrounds. Relevant education and experience may be substituted as appropriate.

Master's Degree in business or public administration, social sciences, or technical/scientific field with at least 3 years of experience in managing research accounts in a university setting. Experience with account management at UT-Austin, including knowledge of DEFINE, Workday, Research Management System (RMS) and University of Texas Research Management System (UTRMS), Financial Resource Management System (FRMS), Point Plus, Zoom and Cognos. One year of supervisory experience.

Experience submitting grant proposals and processing contracts. Experience in Pre-Award Grant processing. Certified Research Administrator. Advanced experience with Excel.

$60,000 - $65,000 - depending on qualifications

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation

• Monday through Friday, flexible between 8am-6pm

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.