Project Coordinator, SUE

Sue Project Coordinator

Since 1980, Cobb Fendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities. Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication. We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service.

Are you ready to join our team and advance your career? At Cobb Fendley, people are our most valued resource. We offer a:

• New Hire Program
• Development Opportunities
• Compensation + Benefits
• Paid Parental Leave
• Winter Holiday
• Community Engagement

Cobb Fendley is seeking an experienced Sue Project Coordinator in our Austin office.

Requirements

• Emerging Experience
• Knowledge of general project management methodologies and lifecycle, industry standards, city, state, and federal rules and regulations, tools and software, and quality management required.
• Skills of initiative, communication, time management including strict deadlines, organization, ability to juggle competing priorities, attention to detail and problem-solving required.
• Ability to think strategically, adapt to competing priorities, execute and delegate, communicate and collaborate, and perform tasks with a high level of accuracy required.

Complexity + Decision-Making Authority

• Responsible for the success of certain tasks in part of moderate project(s).
• Independently performs most assignments with oversight and instruction from supervisor and project managers.

Responsibilities

• Setup and close out all projects assigned by the Project Manager in adherence with Company guidelines.
• May assist Project Manager with the weekly review of time charged to projects and coordinate with the project team to correct issues.
• May assist Project Manager with invoicing and accounts receivable including invoice review such as rate and billing specifications, receipt and review of subconsultant invoices to ensure contract compliance, submission, collections, and reporting on unbilled or outstanding accounts.
• May assist Project Manager to develop and maintain spreadsheets for budget and schedule tracking including weekly report documentation such as progress updates, meeting minutes, comment logs, change order log, submittal log, and schedule updates.
• May assist Project Manager by monitoring and escalating concerns related to the financial aspects of projects to ensure healthy project financials and meet established Company goals including utilization, effective multiplier, etc.
• May assist Project Manager with facilitating new and existing client and subconsultant contracts including scope and fee modifications (Change Orders).
• Provide document control support to ensure effective and accurate project document management (i.e., permit coordination, RFI tracking and resolution, right of way correspondence, etc.).
• Prepare and file various project related documents, reports, and estimates, including processes and procedures.
• As requested by the Project Manager, attend meetings and/or coordination efforts with internal or external with clients.
• Coordinate with various utility owners, municipalities, subcontractors, and team members throughout the project.
• Assist project team to identify various jurisdictions permitting processes, prepare and submit applications through various means and/or systems, track and manage permit status and approvals, identify and escalate permitting issues (i.e., denials, etc.).

Technical

• Assist with ASCE 38-22 and ASCE 75-22 standards to Sue project workflows and deliverables.
• Support Quality Level A–D Sue investigations, applying appropriate methodology per project scope.
• Assist in utility records research, including 811 locate request submission and tracking.
• Assist plan sets; reconcile discrepancies between records, field data, and existing conditions.
• Coordinate scheduling and logistics for Sue support vendors and subcontractors.
• Learn Sue field equipment to support field crews to assist the project team.
• Learn the utility design process to coordinate between Sue findings and design teams.
• Assist with tracking local/jurisdictional…