Data Information Manager Austin, TX

Data Information Manager – Hill Country Christian School of Austin, TX

Purpose: The Data Information Manager is responsible for collecting, managing, analyzing, and reporting data within the advancement department. The role ensures accuracy, integrity, and security of advancement databases, supporting strategic, data-driven decision-making across the department.

Accountability: Reports to the Chief Advancement Officer

FLSA Status: Non-exempt, Part-time (20 hours)

• Must be a Christ-follower who accepts the Hill Country Bible Church Statement of Faith as the doctrinal position of the school.
• Must recognize, understand, and agree to live by the moral and ethical standards of Hill Country (see Position on Gender Identity, Marriage, and Sexuality).
• Must faithfully attend a church whose fundamental beliefs are in agreement with the Statement of Faith of this school.
• A bachelor’s degree in data management or 3 years of hands‑on experience managing fundraising or CRM databases (e.g., FACTS, Salesforce, Bloomerang, Raiser’s Edge).
• Experience with student data systems and/or fundraising databases preferred.
• Skilled in importing/exporting data, building queries, generating reports, and creating dashboards.
• Advanced proficiency in Microsoft Excel, including pivot tables and VLOOKUP/XLOOKUP;
  Power BI experience is a plus.
• Strong analytical and organizational skills with the ability to interpret complex data and communicate findings clearly.
• Exceptional attention to detail and ability to manage multiple projects simultaneously.
• Demonstrated ability to handle confidential information with discretion.
• Collaborative mindset with a focus on supporting a data‑informed culture.

• Maintain and update donor and alumni information in the Bloomerang donor database.
• Ensure data accuracy and integrity through regular audits and software updates.
• Manage moves of all constituents, including current and past parents, alumni, grandparents, faculty, staff, and other community members.
• Process, record, and reconcile donor charitable contributions (donations, pledges, pledge payments, in‑kind, matching, and planned gifts) in compliance with IRS standards.
• Generate weekly donor acknowledgment letters.
• Collaborate with the Business Office for weekly reconciliation and annually for audits.
• Run queries, generate reports and lists as needed.
• Manage corporate matching gifts.
• Manage event‑related data processes, including ticketing and registration.
• Support prospect management and strategic donor research.

• Collaborate with advancement staff to deliver data insights and analytics that inform strategy and data‑driven decisions.
• Produce accurate, timely reports on admissions, enrollment, marketing, financial, statistical, and demographic data.
• Create complex queries across multiple data sources and systems to generate clean, organized reports and lists.
• Develop and present clear, actionable analytics to support the advancement department's strategy and leadership decisions.
• Prepare annual survey data and analysis for school leadership.
• Other duties as assigned.

• Must be able to remain stationary most of the time using repetitive arm, hand, and finger movements.
• Must be able to exchange accurate and professional information, whether in person, via email, or by telephone. Frequently communicates with co‑workers and others.
• Must be able to frequently move about inside the office to access file cabinets, office machinery, etc.
• Must be able to operate a computer the majority of the time, and frequently a copy and scanning machine.
• Must be flexible and adapt to various schedules and administrative changes.