Procurement Specialist IV - Austin Financial Services

About This Position

Who We Are:

Our department provides a variety of financial services and programs. Austin Financial Services (AFS) serves residents, vendors, and City departments. Our mission is to serve as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city. Our staff supports a wide variety of financial processes, including preparing the annual budget and annual fiscal report, procurement processes, franchise agreements, real estate transactions, and overseeing the City’s investment portfolio and debt management.

As an internal support function within the larger City organization, AFS is proud to serve and act as a leader in financial management to its partner departments.

Procurement Specialist IV – Austin Financial Services

Under minimal supervision and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including all formal and occasional informal source selection services, contract monitoring and contract administration services, category management, customer management, and a range of advisement and technical support services in these same areas. This position will typically be responsible for soliciting contracts of the highest value, greatest complexity, and most public interest.

• Perform source selection and contract formation services including occasional informal solicitations such as Requests for Quotations (RFQ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under and leads cooperative contracts.
• Perform all formal solicitations above the formal threshold including Invitations for Bids (IFB), Requests for Proposals (RFP), and Requests for Qualifications (RFQs); solicitations for Citywide, revenue‑generating, and concessions contracts; and solicitations for construction and construction‑related professional services including alternative delivery methods.
• Perform contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts.
• Provide advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on a variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction‑related professional services including alternative delivery methods; master agreements; order monitoring; participating under and leading cooperative contracts; contract management;
  
  contract administration; and category management.
• Perform category management of one or more groups of similar and/or related contracts as assigned; develop and maintain product, service, and contractual expertise within assigned categories; develop and maintain market intelligence within assigned categories; develop and execute strategic category plans; and develop and present reports on the performance of category plans.
• Perform, as necessary, customer management for one or more departments as assigned; develop and maintain business, operational, and contractual dependencies of assigned departments; maintain effective working relationships with management, staff, and key stakeholders of assigned departments; lead or assist in the development of departmental procurement plans; monitor and report on the performance of departmental procurement plans.
• Perform a lead role in one or more projects and/or programs as assigned.

• Knowledge of public purchasing practices and techniques.
• Knowledge of applicable procurement statutes, ordinances, and codes.
• Knowledge of accounting and budgeting process as it relates to purchasing transactions.
• Knowledge of contract law, terms, and conditions.
• Knowledge of buying procedures, purchase…