Senior Program Administrator

Overview

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

V2X is seeking a Senior Program Administrator to provide comprehensive program management, compliance, and operational support to a high-visibility portfolio supporting the U.S. Department of War (DoW, formerly DoD), and national security customers. This role is a central, trusted partner to the Program Area Lead, Program Manager, and cross-functional teams. The coordinator will drive standardized processes across sites, manage secure access and travel workflows, maintain audit-ready documentation, and support quality and proposal activities in a fast-paced, highly regulated environment.

The ideal candidate brings deep experience in government contracting program support, Concur travel/expense management, SharePoint administration, QMS/CMMI compliance, onboarding/security coordination, and cross-functional collaboration.

• Provide direct operational and administrative support to the Program Area Lead and senior program leadership.
• Coordinate and track leadership-driven special projects, including data collection, status reporting, and implementation of standardized processes across sites.
• Support site-level process standardization, documentation development, and adoption of common templates and guidelines.

• Manage CAC submissions, tracking, expirations, and renewals for program staff; maintain accurate, up-to-date records of current CAC holders.
• Coordinate with Security, HR, and program leadership to ensure timely processing and compliance with DoW/DoD and customer requirements.
• Support personnel onboarding/offboarding processes, including documentation, training coordination, and clearance/CAC status tracking.

• Coordinate travel requests including approvals, compliance checks, and documentation for program personnel.
• Track travel “actuals” for budgeting, reporting, and compliance purposes.
• Partner with finance/compliance teams to ensure adherence to GSA, customer, and V2X travel and expense policies.

• Track and maintain records of document transactions across the team.
• Ensure oversight and standardization for the correct routing, documentation, and retention of secure transmissions in accordance with program and customer requirements.

• Lead the standardization and management of SharePoint sites for the program, including:
• Standardization of document storage, folder structures, and naming conventions.
• Development and communication of document-management guidelines.
• Ongoing maintenance of audit-ready, easily navigable electronic filing systems.
• Provide user support, guidance, and training on SharePoint and collaboration tools (e.g., Teams, ADO/Azure Dev Ops) to enhance team efficiency and accessibility.

• Serve as the internal point of contact for Quality Management System (QMS) activities and support alignment with corporate and customer quality standards.
• Coordinate self-assessments of program auditability, including gap identification, corrective action tracking, and readiness for internal/customer audits.
• Support internal audits and appraisal activities, partnering with quality and process teams to ensure documentation meets applicable standards (e.g., CMMI Level 3 maturity, if applicable).

• Assist in the management and reporting of PRs (Purchase Requisition s) and RFMs (Requests for Material) related to internal development activities, ensuring timely routing, approvals, and closure.
• Collaborate with finance, supply chain, and operations staff to maintain visibility into…