Contract Monitoring Manager

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas . If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page .

Functional

Title:

Contract Monitoring Manager Job Title: Contract Specialist IV Agency: Dept of State Health Services Department: Contract Management Posting Number: 18574 Closing Date: 01/01/2027 Posting Audience: Internal and External Occupational Category: Business and Financial Operations Salary Range: $4,801.16 - $7,761.50 Pay Frequency: Monthly Salary Group: TEXAS-B-22 Shift: Day Additional Shift: None Telework:
Travel: Up to 10%
Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility

Location:


Job Location City: AUSTIN Job Location Address: 1100 W 49TH ST (DHT)
Other Locations: None MOS Codes: ,X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN
10,F&S,LS,LSS,SEI
16,SK

Under the supervision of the CMS Monitoring Branch Manager, contract manager provides leadership and support in contract management by participating in contracting activities such as quality management and extensive post-execution monitoring to support DSHS agency contracts. With minimal supervision, and with extensive latitude for the use of initiative and independent judgment, the contract monitoring manager performs highly advanced, senior level, technical and consultative work related to contract development to closeout within the Contract Management Section (CMS).

Responsible for tracking contract execution, ensuring risk assessment compliance, reviewing, and tracking receipt of contract performance reports, deliverables, monitoring events, and other pertinent data as it relates to contractor performance. Maintain thorough and up to date documentation in the agency System of Contract Operations and Reporting (SCOR. Responsible for implementing goals and objectives; developing contract guidelines, policies, and procedures; developing schedules, priorities, and standards for achieving established contract requirements;

monitoring contract compliance with federal and state laws, rules, regulations, guidelines, policies, and procedures.

Provides high-quality customer service to external and internal customers by providing prompt responses to inquiries, taking the initiative to solve problems, exercising flexibility, continuing to seek improvements, and provide training and technical assistance when applicable.

Essential Job Functions:

EJF 1. Performs the monitoring and maintenance of contract reporting and tracking databases, including detailed quality assurance and analysis of key contract requirements. Track the execution status of contracts and amendments, perform regular data analysis of contract information in the SCOR contracting system. Facilitates collaboration between CMS contract manager and CMS contract finance manager regularly to coordinate risk assessments, deliverable tracking, and confirmation of contract monitoring events post-execution.

Routine communication and follow up with internal and external partners to ensure contract compliance. Coordinate contract closeout activities including SCOR audit of all documentation, confirmation of financial close out activities, and preparation of contract close out packet. Ensures all contract closeout activities are performed according to DSHS policy. Assist with analysis of contractor performance by reviewing contractor expenditure data, performance reports, technical assistance and training documentation, and other pertinent data as it relates to contractor performance when assigned.

(35%)

EJF 2. Coordinates the risk assessment process for contract monitoring and planning. Facilitate collaborative meetings with Program subject matter experts and assigned contract manager to determine monitoring events schedule and finalize monitoring plan. Coordinate monitoring reviews to encompass both financial and programmatic compliance. Performs SCOR audit and work with all pertinent parties to resolve identified issues outlining criteria/requirements/processes and recommending appropriate dispositions.

(20%)

EJF 3. Prepare highly professional management reports for contracts on a weekly basis, including special report requests, all completed within critical timelines and with a high degree of accuracy to track contract milestones. Maintain contract information using Microsoft Excel to compile data, add necessary formulas/calculations, and format final output for proper intended audience. Communicates the results and recommends actions on a routine basis to…