Contract Administrative Assistant

Contract Administrative Assistant, HR & Finance Operations The short version

Our HR Director and Finance Controller are heads-down on a systems-improvement project for the next couple of quarters. The recurring work still must happen every week: timekeeping exports, invoice follow-ups, onboarding packets, Docu Sign routing, timesheet reminders. We are hiring someone to take that work off their plates so they can focus on the build.

If you like structured, repeatable work and get real satisfaction out of a clean spreadsheet and an empty inbox, this will suit you. The role is time-bound by design, so it fits well for anyone who wants a defined-length engagement.

• Pull timekeeping data out of our timekeeping portal and get it into the right workbooks
• Maintain Excel files for financial reporting
• Help prepare and submit tax information and filings
• Send payment reminders and follow up on past-due invoices (accounts receivable)
• Reconcile various income statements and balance sheet accounts

• Send onboarding paperwork to new hires and contractors through our onboarding portal
• Prepare and route documents for signature in Docu Sign
• Send timecard and timesheet reminders to contractors and clients
• HR administrative data entry and recordkeeping

• Keep records accurate and current in every system you touch
• Document processes, so the SOPs outlast the contract
• Ad hoc support for the HR and Finance teams

• 2+ years in administrative, bookkeeping, HR coordination, AP/AR, or operations support
• Excel experience you can lean on: cleaning exported data, formulas, VLOOKUP/XLOOKUP, pivot tables
• Comfort learning web-based portals (timekeeping and payroll, onboarding, e-signature)
• Accuracy with numbers and discretion with payroll, tax, and personal information
• Clear written communication, since you will be emailing contractors and clients directly
• The ability to run on your own once you are trained

Helpful, not required:
Quick Books or similar accounting software, familiarity with 1099s and tax documentation, prior contract or temp experience, and an interest in cleaning up messy workflows.

• Length: roughly 6-9 months, with a possible extension
• Pay: $25-33 per hour, depending on experience
• Location:
  
  onsite in Austin, TX for training, then remote is an option
• Reports to:
  
  HR Director and Finance Controller

Game 7 is a contract staffing firm built for semiconductor, mechanical, and embedded systems engineering teams. The engineers we place go into programs at Tesla, Amazon Robotics, Texas Instruments, NXP, Broadcom, and companies like them. Behind every one of those placements is payroll, onboarding, and invoicing that must be right the first time, which is exactly where this role sits.

Our values are simple, and we actually use them:
Put People First, Win By Empowering Others, Offer Pragmatic Solutions, Integrity First, Demonstrate Commitment. In this role, that mostly looks like handling other people's pay and paperwork with care, and telling someone early when a number does not look right.