Contracts and Grants Specialist

Hiring Department

Department of Earth and Planetary Sciences

Contracts and Grants Specialist

Department of Earth and Planetary Sciences

All Applicants

40

Exempt from FLSA

Immediately

Expected to Continue

UT MAIN CAMPUS

Provide pre- and post- award research administration support for the Department of Earth and Planetary Sciences. Provide pre- and post- award research administration support for the Department of Earth and Planetary Sciences.

• Support principal investigators (PIs) through each stage of grant and contract proposal development and submission to federal, state, industry, and non-profit agencies. Prepare budgets, budget justifications, and other non-scientific sections of grant and contract proposals. Coordinate with lead and subrecipient institutions as needed.
• Check proposal formatting, ensure compliance with sponsor requirements, and upload proposal sections to appropriate online systems by deadlines. Assist PIs with submission portals as needed.
• Prepare UT electronic forms for review and approval by the Office of Sponsored Projects (OSP) or Discovery to Impact (DTI) as appropriate. Act as liaison between PI and OSP/DTI to ensure compliance with sponsor and UT requirements, and timely approval and submission.
• Support PIs in preparing and submitting post-submission materials, including revisions to budgets and budget justifications, sponsor requests for budget supporting documentation, and updates to current and pending support documents.
• Assist PIs with preparation and submission of post-award requirements, including annual and final reports, incremental funding budgets, and prior approval requests. Provide PI support for expenditure planning and monitoring.
• Coordinate outgoing subaward processes for issuance of new awards and modifications.
• Maintain proposal and award records. Provide regular and ad-hoc reporting to PIs and department leadership as requested.
• Other related duties as assigned.

• Bachelor’s degree. Three years of experience in higher education, non-profit administration, or a related field.
• Demonstrated ability to multitask and work under pressure.
• Initiative, creativity, and problem-solving skills.
• Demonstrated ability to work with accuracy and attention to detail and follow instructions without close supervision.
• Ability to manage multiple projects simultaneously, effectively meeting overlapping deadlines.
• Ability to work in a team-based environment where overall load must be shared and balanced.
• Excellent oral and written communication, customer service, and interpersonal skills.
• Professional demeanor. Regular and punctual attendance.
• Demonstrated knowledge of general computer programs, including Microsoft Excel and Adobe Acrobat Pro.

Relevant education and experience may be substituted as appropriate.

• Three or more years of work experience in an institution of higher education.
• Knowledge of federal, state, local and university sponsored project guidelines and regulations.

$60,000 + depending on qualifications

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Weekend and evening work may be required.
• Mobile stations and locations due to limited amount of desk space.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open…