Office Operations Manager; Austin TX

Austin, TX Onsite Contract/Temporary Administrative $45 - $61/hr 1+ years

Location
:
Austin, TX

Work Schedule
:
Monday - Friday, 8:00 AM - 5:00 PM, Onsite 6-month contract

Compensation
: $45-$61 per hour

As a dedicated partner, you will focus on executing local vendor services, refining site
processes, and supporting physical event setups. In this capacity, you will operate as a
collaborative, peer-level partner alongside our existing onsite Places team members and
interface with cross-functional departments—such as IT, physical security, and legal to
support local compliance, safety drills, and emergency preparedness.

Core Responsibilities
Janitorial & Porter Services Coordination

Vendor Accountability & Daily Site Readiness:
Serve as the primary onsite point of contact for external cleaning and porter service vendors, coordinating daily walkthroughs to ensure conference rooms, common areas, and community zones meet established quality and cleanliness standards.

SLA Tracking:
Monitor janitorial service deliverables against vendor service level
agreements (SLAs) and elevate service gaps to the Regional Manager.

Workplace Process Improvements

Operational Documentation:
Produce and maintain comprehensive documentation for day-to-day local workplace operations to ensure operational consistency and business continuity.

Workflow Efficiency:
Assess and streamline site operational workflows, optimizing local ticketing procedures (e.g., Jira, Service Now) and inventory management to improve overall efficiency.

AI Process Integration:
Leverage AI tools and automation solutions to optimize daily administrative workflows, streamline ticketing processes, and accelerate documentation Drafting.

Space Optimization:
Continually assess and optimize local space utilization to support hybrid work dynamics, seating configurations, and future workplace planning.

Metrics & Reporting:
Expand on existing workplace metrics, tracking and reporting on facilities ticket-resolution times, occupancy data, and service deliverables to support data-driven decision-making.

Onsite Event Coordination

Local Event Logistics:
Provide end-to-end operational support for onsite events, team onsites, executive visits, and cultural moments.

Cross-Functional Alignment:
Partner directly with the Global Events & Experiences team and designated local event Points of Contact (POCs) to handle seating configurations, catering setups, building access, and physical requirements for office gatherings.

Professional

Experience:

5+ years of hands-on experience in facilities coordination, corporate operations, or premium hospitality services, preferably within a fast-paced corporate environment.

Vendor & Project

Skills:

Strong background in coordinating external vendor services(specifically janitorial, facilities, or catering) and managing deliverables.

Process Mindset:
Proven ability to analyze physical operational setups, identify
inefficiencies, and execute practical process improvements.

Collaboration Style:
Exceptional communication and interpersonal skills, with a track record of working effectively as a collaborative partner in peer-level team environments.

Technical Proficiency:
Comfortable using Google Workspace, workplace ticketing systems, event coordination tools, and modern AI productivity utilities.

Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization:
At this time, we are unable to offer employment sponsorship.