Buyer III

WHO WE'RE LOOKING FOR

The Buyer III reports directly to the Manager, Small Purchasing & Investment Recovery. This position is responsible for the purchase of supplies, equipment, services and construction through formal and informal solicitation methods in accordance with public purchasing policy and procedures. Purchases are high-volume, low to high-dollar and low to high risk. This position is also responsible for utilizing state and federal cooperative contracts and assist in the management of the Authority’s Purchase Card (P-Card) program.

The Buyer III reports directly to the Manager, Small Purchasing & Investment Recovery. This position is responsible for the purchase of supplies, equipment, services and construction through formal and informal solicitation methods in accordance with public purchasing policy and procedures. Purchases are high-volume, low to high-dollar and low to high risk. This position is also responsible for utilizing state and federal cooperative contracts and assist in the management of the Authority’s Purchase Card (P-Card) program.

Note:

The duties and primary responsibilities below are intended to describe the general content of and requirements of this job and are not intended to be an exhaustive statement of duties.

• Perform advisory and technical support services to department customers on variety of procurement activities including delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services; master agreements; order monitoring; participating under and leading cooperative contracts; parts and inventory management; and category management.
• Serve as the primary point of contact for all departments by addressing inquiries, researching issues, and offering guidance to ensure departmental needs are met efficiently.

• Train Project Managers, and Requestors on policies, procedures, and compliance requirements. Provide mentoring and guidance to procurement staff to maintain best practices.

• Receive, examine, and process requisitions for routine and priority goods, services, and construction. Prepare informal solicitations (Micro and RFQ) and formal solicitations (IFB, RFP, SOQ) in compliance with applicable rules and regulations. Utilize cooperative contracts such as DIR, TXMAS, Buy Board, H-GAC, and GSA to purchase goods, services, and construction

• Draft contractual terms for various contract types (fixed price, variable quantity, cost-reimbursable). Create purchase agreements, purchase orders, blanket agreements, and variable quantity contracts. Administer contracts and purchase orders ensuring requirements are being met. Complete modifications when required and perform close-out activities, ensuring compliance and proper documentation.

• Analyze bids for responsiveness, conduct oral discussions, responsibility surveys, and perform price and cost analysis to determine award suitability. Assist requisitioners and buyers with purchase descriptions and justification memos. Resolve vendor disputes, evaluate vendor performance, and maintain awareness of market conditions and pricing trends.

• Assist in managing the Purchase Card (P-Card) program, including training, transaction review, compliance checks, reporting, and misuse documentation. Update departmental desktop procedures and vendor guides regularly.

• Represent the procurement department at local community outreach activities and events to…